Event Status Report

Overview of FR406

The Event Status report allows you to generate detailed event information using a number of parameters. The report output has the option of including multiple sections, including staff, local allocations, history, linked churches/organizations, memos, orders, receipts, volunteers and more. To run this report:

• From the DDI Connect main menu, double-click Connect FR
• Double-click Event & Program Management
• Double-click Reports
• Double-click 406 Event Status Report. The parameters screen will launch:

The following fields are available on this screen:

Field	Description
Region	To filter by region, enter the region code or codes, separated by commas, or click the list icon to select from a list of active regions in the system
State	If you wish to filter by state, you can type the state code here or click the list icon to select from a list of active state codes in the system
County	The county field can only be used in conjunction with the State field. To filter by county, type the county code or click the list icon to select from a list of active county codes in the system
Community	The community field can only be used in conjunction with state and county. To filter by community, type the community code in this field
Event date range/to	To filter report results by event date, enter the beginning and ending date of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Income date range/to	To filter report results by income date, enter the beginning and ending date of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Total income range/to	If you wish to report only on a certain income range, you can enter the beginning and ending amounts of the range you wish to report on. You can also enter just a beginning or just an ending amount
Zip code range/to	To filter by a ZIP or range of ZIP codes, enter the beginning and ending ZIP code
Event type	To filter by event type, type the event type code or click the list icon to select from a list of active event type codes in the system
Status	To filter by event status, type the event status code or click the list icon to select from a list of active event status codes in the system
Season	To filter by event season, type the event season code or click the list icon to select from a list of active event season codes in the system
Staff PIN	If you wish to report only on events assigned to a particular staff person, you can do so here. Type the PIN or click the search icon to locate the staff member's PIN. The list icon can be used if the Region field has been populated - only staff members in that region will appear on the list
Event PIN	To filter by event PIN, enter the PIN here or click the search icon to launch Event Inquiry
Sister agency PIN	To filter by sister agency, enter the PIN or click the search icon to launch the Name/Address Inquiry
Sort order	Click the drop down arrow to select the sort order you wish to use on the report output
Include addresses	If selected, addresses will be included on the report output
Break down by Region	If selected, the report output will break by region
Report sections	Select the additional sections that you wish to include in the report output. If you select Volunteers, the Limit Positions shown field will activate. Enter the position codes or click the list icon to select from a list of active position codes in the system

The Clear button will erase the selections in all fields and allow you to enter new information.

Print Options

After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.

Option	Description
Printer	Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise
Format	Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page
Memo	If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension
View Report	This option generates a pdf file that is displayed on the screen when the report is generated
Archive Report	If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer
Print Report	If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen
Print via PDF	Prints directly to your printer.
Email	This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient
Duplex/Top	Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur
Duplex/Side	Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur
Green bar	Adds shaded, horizontal bars to the report, making it easier to read across columns
No dialog	Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated
Extra copies	If you want extra copies of the report generated, type the number in this field

Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.