Event List by Region Report
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Overview of FR440
The Event List by Region allows you to report on event information, broken out by region. The report output displays information such as the region, event PIN, event name and location, event date, staff name, type of event, total participant count, event income, and amount of local allocation payments. To run this report:
- From the DDI Connect main menu, double-click Connect FR
- Double-click Event & Program Management
- Double-click Reports
- Double-click 440 Event List by Region Report. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Region | To filter by region, enter the region code or codes, separated by commas, or click the list icon to select from a list of active regions in the system |
| State | If you wish to filter by state, you can type the state code here or click the list icon to select from a list of active state codes in the system |
| County | The county field can only be used in conjunction with the State field. To filter by county, type the county code or click the list icon to select from a list of active county codes in the system |
| Community | The community field can only be used in conjunction with state and county. To filter by community, type the community code in this field |
| Event date range/to | Enter the beginning and ending dates of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date |
| Event type | To filter by event type, type the event type code or click the list icon to select from a list of active event type codes in the system |
| Status | To filter by event status, type the event status code or click the list icon to select from a list of active event status codes in the system |
| Season | To filter by event season, type the event season code or click the list icon to select from a list of active event season codes in the system |
| Staff PIN | If you wish to report only on events assigned to a particular staff person, you can do so here. Type the PIN or click the search icon to locate the staff member's PIN. The list icon can be used if the Region field has been populated - only staff members in that region will appear on the list |
| Event PIN | If you wish to report only on a particular event, you can do so here. Type the event PIN or click the search icon to locate the event's PIN |
| Sort order | Click the drop down arrow to select the secondary sort order for the report (the primary sort order is by region) |
| Include local allocation payments | If you wish to see total local allocation payments on the report output, select this option |
| Include event chairperson | If you wish to see the event chairperson's name on the report output, select this option |
| Include only events with income | If you wish to only see events having income, select this option |
| Break out income by selected year and next year | This format is primarily used by auditors, and allows you to break out the income over two fiscal years |
| Initial fiscal year | This field is only active if the "break out income by selected year and next year" is selected. Enter the first fiscal year that should appear on the report |
| Denomination | If you wish to filter report results by denomination, you can type the denomination code or codes, separated by commas, or click the list icon to select from a list of active denomination codes in the system |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.
