Yearbook Information Screen
Contents
Overview of NA10YB
When you click the View button and select Yearbook from a constituent record, you will see something like this:
In addition to the fields on the top portion of the screen, there are multiple tabs of information available. The majority of this information is automatically updated to the system when the church logs in to the Yearbook site and updates their information. Once a yearbook staff member approves the form, it is transmitted to the DDI Connect system.
At the top of the screen, you will see the following fields:
| Field | Description |
|---|---|
| Yearbook code | This is the status code assigned to this church for the purposes of the yearbook. Enter the appropriate code or click the list icon to select from a list of active church status codes in the system |
| County code | This represents the Yearbook County code. It is usually the last two digits of the FIPS code from County Maintenance |
| Last year reported | The last year that the church reported their yearbook statistics |
| Geographic region | The geographic region that the church belongs to. You can type the region code or click the list icon to select from a list of active region codes in the system |
| State/Province code | The State/Province code for the church. You can type the code or click the list icon to select from a list of active yearbook state codes in the system |
| Year organized | The year that the church was organized |
| Co-op region | The yearbook region (this could occasionally differ from the geographic region). Type the yearbook region code or click the list icon to select from a list of active yearbook region codes in the system |
| District | If used, the yearbook district code |
| Year merged | If this church was merged with another church, the year that the merger took place |
| Multi-denomination | If the church is multi-denominational, select this box |
| Setup date | The date that the church was set up within the yearbook. Type the date in mm/dd/yyyy format or click the calendar icon to select the date |
| Delete date | if the church has been deleted from the yearbook, the date it was deleted. Type the date in mm/dd/yyyy format or click the calendar icon to select the date |
Membership Stats tab
The Membership Stats tab looks like this:
For each row, there are four columns...year 1, year 2, difference and % difference. To change the year, click the up or down arrows to the right of the year field. As you change the year, the fields will update with the information reported for that year. The difference column calculates the difference between the two displayed years, and the % difference displays the difference in percentage format.
The following fields are available on this screen:
| Field | Description |
|---|---|
| Total church membership | Total number of registered church members |
| Participating members | Total number of active church members |
| Non participating members | Total number of inactive church members |
| Percent non participating | Percentage of total church membership that are inactive |
| Additions total | Total new members added in this year |
| By baptism | Number of new members added by baptism into the church |
| By transfer | Number of new members added by transfer to the church |
| Average worship attendance | Average number of members present at worship services |
| Average school attendance | Average school attendance |
| Participating CWF members | Active members of Christian Women's Fellowship |
Giving Stats tab
When you click the Giving Stats tab, you will see this screen:
For each row, there are four columns...year 1, year 2, difference and % difference. To change the year, click the up or down arrows to the right of the year field. As you change the year, the fields will update with the information reported for that year. The difference column calculates the difference between the two displayed years, and the % difference displays the difference in percentage format.
The following fields are available on this screen:
| Field | Description |
|---|---|
| Total giving | Total giving received in the selected year |
| Local operating receipts | Total local operating receipts for the selected year |
| Local capital receipts | Total local capital receipts for the selected year |
| Total outreach paid out | Total outreach giving for the year |
| Per capita total giving | Total giving per capita |
DMF Stats tab
When you click the DMF Stats tab, you will see this screen:
For each row, there are four columns...year 1, year 2, difference and % difference. To change the year, click the up or down arrows to the right of the year field. As you change the year, the fields will update with the information reported for that year. The difference column calculates the difference between the two displayed years, and the % difference displays the difference in percentage format.
The following fields are available on this screen:
| Field | Description |
|---|---|
| DMF school total | Total combined giving from the DMF Church, DMF School, DMF Youth and DMF Individual fields |
| DMF church | Gifts from the congregation's annual budgeting process |
| DMF church school | Gifts from the congregation's Church School program |
| DMF youth | Gifts from the congregation's Youth program |
| DMF individuals | Gifts from individuals who gave outside of the congregation's contributions |
| DMF CWF total | Total from the DMF CWF and CWS blessing box fields |
| DMF CWF | Gifts from a congregation's women's group |
| DMF CWF blessing box | Gifts from a congregation's Blessing Box |
Special Offering tab
When you click the Special Offering tab, you will see this screen:
For each row, there are four columns...year 1, year 2, difference and % difference. To change the year, click the up or down arrows to the right of the year field. As you change the year, the fields will update with the information reported for that year. The difference column calculates the difference between the two displayed years, and the % difference displays the difference in percentage format.
The following fields are available on this screen:
| Field | Description |
|---|---|
| Total special offering | Total of the special offering fields below |
| Week of Compassion | Total gifts received from the congregation for Week of Compassion |
| Reconciliation | Total gifts received from the congregation for Reconciliation |
| Easter offering | Total gifts received from the congregation for Easter |
| Pentecost offering | Total gifts received from the congregation for Pentecost |
| Thanksgiving offering | Total gifts received from the congregation for Thanksgiving |
| Christmas offering | Total gifts received from the congregation for Christmas |
Total Outreach tab
When you click the Total Outreach tab, you will see this screen:
For each row, there are four columns...year 1, year 2, difference and % difference. To change the year, click the up or down arrows to the right of the year field. As you change the year, the fields will update with the information reported for that year. The difference column calculates the difference between the two displayed years, and the % difference displays the difference in percentage format.
The following fields are available on this screen:
| Field | Description |
|---|---|
| Rpt total Disciples outreach | Reported total Disciples outreach based on report from Treasury Services |
| Calc total Disciples outreach | Calculated total Disciples outreach based on report from Treasury Services |
| DMF school total | DMF school total from the DMF Stats tab |
| DMF CWF total | DMF CWF total from the DMF Stats tab |
| Total special offering | Total special offering giving from the Special Offering tab |
| Capital | Total reported capital |
| Desig. operating + capital | Total designated operating plus capital |
| Per capita Disciples outreach | Calculated total Disciples outreach divided by membership to equal per capita outreach |
Staff tab
When you click the Staff tab, you will see this screen:
This screen lists the reported congregation staff.
Generate Form
If you wish to generate the yearbook form for this specific congregation, you can click the Generate Form button. When you click the button, you will see this message:
Enter the reporting year that you wish to generate the form for, and click OK. You will then see this message:
Once you have generated the form, you will have to run Generate Yearbook Forms in order to print the report. Select "Print all unprinted forms" to print those that you have generated manually.
Click OK. You will be returned to the Yearbook Information screen.
