Misc Revenue Entry
Overview of FR020UPD
If your organization receives miscellaneous revenue, such as interest payments on investments that you hold, or general checks back to the entity, the Misc Revenue Entry screen allows you to receive those funds directly to a general ledger account.
- From the DDI Connect main menu, double-click Connect FR
- Double-click Misc Revenue Entry. You will see this screen:
In order to receive the funds, you must first enter either the Constituent PIN or master acct number of the individual/organization that you are receiving them from. You can type either the PIN or master account number, or click the search icon(s) to locate the constituent/account:
Once you have entered the information and the constituent/account information appears to the right, you can click New on the toolbar to begin a new misc revenue entry. The fields will activate for data entry:
Misc. Rev. Setup tab
The following fields are available on this screen:
| Field | Description |
|---|---|
| Receipt date | The receipt date will default to your system's business date. You can modify the date by typing it in mm/dd/yyyy format or by clicking the calendar icon to select the date |
| G/L tran date | The G/L transaction date will default to match the receipt date. You can modify the date by typing it in mm/dd/yyyy format or by clicking the calendar icon to select the date |
| ZIP | The ZIP code field is active for modification during data entry, in case the ZIP code of the sender is different from that on the account/constituent record. You can enter a new ZIP code if needed. For example, a constituent has two addresses (home and vacation). The monies were sent from their vacation address, but their primary address is their home. You can change the ZIP (and State) fields to reflect their vacation information |
| State | The state will default to the primary state for the constituent/account. You can modify this field if needed |
| Total amount | Enter the total amount of the receipt |
| Cash source | Click the drop down arrow to select the cash source of the gift. If the monies were sent in a check, select Checking Account. This will enable the ck account field, where you can select the internal checking account that will receive the funds |
| Follow up is requested for this receipt | If this box is selected, the gift will appear on the Receipts Needing Follow Up Report. This flags the receipts as needing additional follow up (such as large gifts, etc.) |
| Generate a receipt letter | This box is selected by default, and will automatically generate a receipt when Generate Gift Receipts is run |
| Letter | If your organization utilizes multiple letters and Letter Maintenance has been configured, the (Determine Automatically) setting will automatically pull the correct letter, based on information entered on the line items tab. Otherwise, you can click the drop down arrow to select from a list of letters. If you do not have multiple letters, the system will utilize the default receipt configured in merge form maintenance |
| Memo | If you wish to add a memo to the receipt, you can do so here |
| Denomination | If applicable, you can enter the donor's denomination information. Type the denomination code or click the list icon to select from a list of active denomination codes in the system |
When you have finished entering the information, click the line Items tab.
Line Items tab
When you click the Line Items tab, you will see this screen:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Amount | The amount field will default to be the full amount that you entered on the Setup tab. However, you can modify the amount if needed. For example, if the donor indicated that half the money was to be designated for a particular purpose and the rest for another, you can divide up the amount however needed |
| Promo type | Enter the promo type code or click the list icon to select from a list of active promo type codes in the system |
| Promo sour | Enter the promo source code or click the list icon to select from a list of active promo source codes in the system |
| Country (Desig 1) | Enter the country (designation 1) code or click the list icon to select from a list of active country/designation 1 in the system |
| Program (Desig 2) | Enter the program (designation 2) code or click the list icon to select from a list of active program/designation 2 in the system |
| G/L account | If your organization has configured promotion cross-reference, the G/L account will automatically populate when the promo type is selected. If it has not been configured, enter the G/L account for this receipt or click the list icon to select from a list of active GL accounts in the system |
| Fund | If the monies have been designated for a named fund, you will enter that information here. Type the named fund code or click the list icon to select from a list of named fund types in the system |
| Appeal | If the money is the result of a particular appeal, you can set that here. Type the appeal code or click the list icon to select from a list of active appeals in the system |
| Designation | If the donor mentioned a specific designation, you can add that information here |
| Use in receipt letter | If selected, the text entered in the Designation field will be included in the receipt letter |
When you have finished entering the information, click OK. If you did not enter the full amount for the line item, the system automatically enables the fields again for data entry:
Continue entering until the total amount of the donation has been entered. When you have finished, click Save. The system will save the entry and display this screen:
Memos tab
Once the entry has been saved, you have the ability to add a memo to the misc. revenue.
