Event Order Inquiry Report

Overview of FR439

The Event Order Inquiry report provides comprehensive information on orders for both events and programs. The report output includes information such as the program, region, program date and name, order number, status, order date, needed date, shipped date, ship to information and item list. To run this report:

• From the DDI Connect main menu, double-click Connect FR
• Double-click Event & Program Management
• Double-click Reports
• Double-click 439 Event Order Inquiry Report. The parameters screen will launch:

The following fields are available on this screen:

Field	Description
Display mode	Click the drop down arrow to select the display mode you wish to use for the report output
Sort order	Click the drop down arrow to select the sort order you wish to use for the report output
Order types	Click the drop down arrow to select the order types you wish to display on the report output
Event year	Enter the event year you wish to filter by, if applicable
Event date range/thru	If you wish to filter by event date range, enter the beginning and ending dates of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Event status	To filter by event status, type the event status code or click the list icon to select from a list of active event status codes in the system
Season	To filter by event season, type the event season code or click the list icon to select from a list of active event season codes in the system
State	If you wish to filter by state, you can type the state code here or click the list icon to select from a list of active state codes in the system
County	The county field can only be used in conjunction with the State field. To filter by county, type the county code or click the list icon to select from a list of active county codes in the system
Region	To filter by region, enter the region code or codes, separated by commas, or click the list icon to select from a list of active regions in the system
Community	The community field can only be used in conjunction with state and county. To filter by community, type the community code in this field or click the list icon to select from a list of active communities within the system
Staff PIN	If you wish to report only on events assigned to a particular staff person, you can do so here. Type the PIN or click the search icon to locate the staff member's PIN. The list icon can be used if the Region field has been populated - only staff members in that region will appear on the list
Select only orders filled in region	If selected, only orders that were filled by the region will appear on the report output
Order number	If you wish to report on a particular order number, enter it here
Order date range/thru	To filter by order date, enter the beginning and ending dates of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Shipment date range/thru	To filter by ship date, enter the beginning and ending dates of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Inventory code	If you wish to report on one or more inventory codes, you can do so here. Type the code or codes, separated by commas, or click the icon to search for the code(s) you wish to report on
Inventory source	If you wish to filter by a specific inventory source, enter the code here. Leave blank to report against all inventory sources

Print Options

After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.

Option	Description
Printer	Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise
Format	Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page
Memo	If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension
View Report	This option generates a pdf file that is displayed on the screen when the report is generated
Archive Report	If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer
Print Report	If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen
Print via PDF	Prints directly to your printer.
Email	This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient
Duplex/Top	Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur
Duplex/Side	Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur
Green bar	Adds shaded, horizontal bars to the report, making it easier to read across columns
No dialog	Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated
Extra copies	If you want extra copies of the report generated, type the number in this field

Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.