Event Budget Summary Report

Overview of FR442

The Event Budget Summary report provides a summary of budget information for events, subtotaled by region and season, and grouped by event type and status. The report output contains information such as the event type, status, # of events, approved projection, current estimate and actual numbers for both participants and income, and grand totals across each column. To run this report:

• From the DDI Connect main menu, double-click Connect FR
• Double-click Event & Program Management
• Double-click Reports
• Double-click 442 Event Budget Summary Report. The parameters screen will launch:

The following fields are available on this screen:

Field	Description
Region	To filter by region, enter the region code or codes, separated by commas, or click the list icon to select from a list of active regions in the system
State	To filter by state, enter the state code or click the list icon to select from a list of active states in the system
County	To filter by county, type the county code in the field
Community	To filter by community, type the community code in the field. This will only work if you have selected a state and a county
Event date range/to	To filter by event date, enter the date range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Event type	To filter by event type, enter the code or click the list icon to select from a list of active event type codes in the system
Status	To filter by event status, enter the code or click the list icon to select from a list of active event status codes in the system
Season	To filter by event season, enter the code or click the list icon to select from a list of active event season codes in the system
Staff PIN	If you wish to report for a specific staff PIN, you can enter the PIN in this field. You can also click the search icon to launch the Name/Address Inquiry . If you selected a region, you can also click the list icon to select from a list of staff associated with that region
Event PIN	If you wish to report only on a specific Event PIN, you can enter the PIN in this field. You can also click the Search icon to launch the Event Inquiry screen

The Clear button will erase the settings in each field and allow you to enter new information.

Print Options

After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.

Option	Description
Printer	Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise
Format	Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page
Memo	If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension
View Report	This option generates a pdf file that is displayed on the screen when the report is generated
Archive Report	If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer
Print Report	If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen
Print via PDF	Prints directly to your printer.
Email	This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient
Duplex/Top	Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur
Duplex/Side	Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur
Green bar	Adds shaded, horizontal bars to the report, making it easier to read across columns
No dialog	Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated
Extra copies	If you want extra copies of the report generated, type the number in this field

Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.