Difference between revisions of "Year End Processing"
| Line 21: | Line 21: | ||
* Contact DDI Client Support and ask that a backup be run on your database. This ensures that the system information can be restored if issues are encountered during year end processing | * Contact DDI Client Support and ask that a backup be run on your database. This ensures that the system information can be restored if issues are encountered during year end processing | ||
* Open job processing and verify that the dates are correct. '''IMPORTANT NOTE: End of month processing MUST be completed prior to proceeding with year end'''. For information on processing month end, reference this page: [[Month End Processing]]. When you open job processing, it will look something like this: | * Open job processing and verify that the dates are correct. '''IMPORTANT NOTE: End of month processing MUST be completed prior to proceeding with year end'''. For information on processing month end, reference this page: [[Month End Processing]]. When you open job processing, it will look something like this: | ||
| + | |||
| + | |||
| + | [[File:YE 1.png]] | ||
| + | |||
| + | |||
| + | Review the date codes that appear in the Original date codes. What DDI recommends is removing all date codes other than the daily processing codes. You can then run daily, confirm the results, and proceed to PRE-EOM and ME. Once those jobs complete, you can move on to quarter end (if applicable). Once quarter end is complete, you can now proceed to year end processing. | ||
| + | |||
| + | |||
| + | '''IMPORTANT NOTE: DDI also recommends requesting a backup between month end and quarter end, and then again between quarter end and year end processing.''' The backup process takes just a few seconds to run, and ensures that DDI can restore your system should issues be encountered during the year end process. | ||
| + | |||
| + | |||
| + | When you are ready to run year end, verify that the processing date is 12/31. Review the date codes a final time, and click Continue. You will see a screen similar to this one: | ||
| + | |||
| + | |||
Revision as of 15:25, 24 February 2012
Overview
Properly performing your year end processing is a critical aspect of the DDI Connect system. There are several steps to take, and they must be taken in the proper order. This document will walk you through the year end processing.
Step 1: Update your DDI Calendar for the new year. For information on updating your calendar, reference this page: Setting up Job Processing Calendar
Step 2: Set up the new fiscal year. For information on setting up your fiscal year, reference this page: Fiscal Year Setup
Step 3: Review your chart of accounts for any changes you wish to make prior to copying them forward. Then, copy your chart of accounts to the new fiscal year. For information on copying your chart of accounts, reference this page: Copying Chart of Accounts to New Year
Step 4: Set up the 1099 buckets for the new year. For information on how to perform this step, reference these pages: Accounts Payable 1099 Boxes and IRS Form Setup
You are now ready to begin year end processing within the DDI Connect system:
- Contact DDI Client Support and ask that a backup be run on your database. This ensures that the system information can be restored if issues are encountered during year end processing
- Open job processing and verify that the dates are correct. IMPORTANT NOTE: End of month processing MUST be completed prior to proceeding with year end. For information on processing month end, reference this page: Month End Processing. When you open job processing, it will look something like this:
Review the date codes that appear in the Original date codes. What DDI recommends is removing all date codes other than the daily processing codes. You can then run daily, confirm the results, and proceed to PRE-EOM and ME. Once those jobs complete, you can move on to quarter end (if applicable). Once quarter end is complete, you can now proceed to year end processing.
IMPORTANT NOTE: DDI also recommends requesting a backup between month end and quarter end, and then again between quarter end and year end processing. The backup process takes just a few seconds to run, and ensures that DDI can restore your system should issues be encountered during the year end process.
When you are ready to run year end, verify that the processing date is 12/31. Review the date codes a final time, and click Continue. You will see a screen similar to this one:
