Material Receipts Entry
Overview of IV180
Received material includes miscellaneous receipts and returned orders. (Consignment returns are processed in a separate program.) The Material Receipt Entry program allows you to enter received material into the inventory system by creating receipts. Existing receipts can be viewed and reversed.
- From the DDI Connect main menu, double-click Inventory
- Double-click Material Receipts
- Double-click Material Receipt Entry. You will see this screen:
To add a new receipt, click the New button on the toolbar. You will see this message:
To proceed, click Yes. Your screen will now look like this:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Receipt # | The system will automatically assign the next available receipt number |
| Search Date Range/thru | Enter the beginning and ending date of the range you wish to inquire on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date |
| Receipt type | Select the receipt type you are entering |
| Comment | If desired, enter a comment on this receipt |
| PO number/Source | This field will change, depending on the receipt type you select. Where applicable, type the code or click the list icon to select from a list of options, based on the receipt type selected |
| Address | If you selected a Vendor Receipt, the address information will update with the Vendor information, based on the ID you entered |
| Receipt date | Enter the date you wish to use for the receipt. You can type it in mm/dd/yyyy format or click the calendar icon to select the date |
| Receipt G/L acct | Enter the G/L account number or click the list icon to select from a list of active GL account numbers in the system |
Once the information has been added, you can begin entering line items. Click the Add button on the toolbar. Your screen will now enable for data entry:
The following fields are available:
| Field | Description |
|---|---|
| Item number | Enter the item number or click the icon to select from the Inventory Catalog |
| Quantity received | Enter the number of items received |
| Total cost | Enter the total cost, if it does not automatically update based on the item number |
| Location | Enter the location code or click the list icon to select from a list of active locations in the system |
When you have finished entering the information, click Save. The item will be added, and you can now either process the material receipt or add another line item.
When you are ready to process, click the Process button on the toolbar. You will see this message:
To proceed, click Yes. You will now see this message:
To print the receipt, click Yes. The receipt will be printed, and you will be returned to the Material Receipts Entry screen.
