Local Agency Payments Spreadsheet
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Overview of FR448
The Local Agency Payments spreadsheet allows you to create a report of payments to local agencies within parameters that you specify. The spreadsheet output contains information such as the PIN, agency name, address, and payment amount. To run the report:
- From the DDI Connect main menu, double-click Connect FR
- Double-click Event & Program Management
- Double-click Local Allocations
- Double-click 448 Local Agency Payments Spreadsheet. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Spreadsheet filename | Type the file path and name for the spreadsheet, or click the folder icon to navigate to the location where you wish to save the file |
| Date range/thru | Enter the date range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date |
| Region | To filter by region, enter the region code or codes, separated by commas, or click the list icon to select from a list of active regions in the system |
| G/L Segment Selections | If you wish to run the report for specific segments, you can do so here. Enter the segment information that you wish to report on. Leave all fields blank to run for all. If you wish to run for a specific GL account, click the GL account button to search for the account. Click Clear to remove your selections and return all segment fields to blank state |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the spreadsheet based on the parameters you selected. Click below to view a sample of this output.
