Generate Investment Statements
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Contents
Overview of IL267
The Generate Investment Statements report produces a listing of transaction details for the date range you specify in the report parameters. The report output includes information such as investment number, tax ID and name of investor, and deposits, withdrawals, interest, penalties and balance of investment. To run the report:
- From the DDI Connect main menu, double-click Financial Services
- Double-click Investments
- Double-click Reports
- Double-click 267 - Generate Investment Statements. The parameters screen will launch:
You have the following fields available on this screen:
| Field | Description | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Start date | Enter the beginning date of the range you wish to generate statements for. You can type the date in mm/dd/yyyy format or click the calendar icon to select the date | ||||||||
| End date | Enter the ending date of the range you wish to generate statements for. You can type the date in mm/dd/yyyy format or click the calendar icon to select the date | ||||||||
| Sort mode | Click the drop down arrow to select the method you wish to use for sorting the statements. Your options are: account, tax ID or ZIP code | ||||||||
| Include Categories | If you wish to report only on one or more categories, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active investment categories in the system. Leave this field blank to report against all investments that meet the other parameters you enter | ||||||||
| Exclude Categories | If you wish to exclude one or more categories, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active investment categories in the system. Leave this field blank to report against all investments that meet the other parameters you enter | ||||||||
| Investments | If you wish to generate statements for one or more specific investments, type the investment number(s), separated by commas or click the list icon to select from a list of investments in the system. Leave this field blank to report against all investments that meet the other parameters you enter | ||||||||
| Include Investment Types | If you wish to report only on one or more investment types, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active investment types in the system. Leave this field blank to report against all investments that meet the other parameters you enter | ||||||||
| Exclude Investment Types | If you wish to exclude one or more investment types, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active investment types in the system. Leave this field blank to report against all investments that meet the other parameters you enter | ||||||||
| Demand categories | If selected, the statements will be generated for demand categories | ||||||||
| Print rates | If selected, the system will include investment rates on the statements | ||||||||
| Separate pages | If selected, multi-page statements will be placed at the back of the merge batch | ||||||||
| Corrected statement | If selected, the system will place "Corrected Statement" on the merge documents | ||||||||
| Exclude IRA accounts from notices | If selected, IRA accounts will be excluded from the report and merge | ||||||||
| Demand categories | If selected, the statements will be generated for demand categories | ||||||||
| Capitalize address | If selected, the name/address block on the statements will be displayed in all capital letters. If not selected, the name/address block will be displayed in normal capital/noncapital font | ||||||||
| Display taxid in secure format | You have the option of displaying a secure taxid with just the last four digits shown | ||||||||
| Merge method | Click the list icon to select the method desired to create the notices. Your options are:
|
Mailmerge Fields
This report generates mailmerge data (max 50) and has the potential to include the following fields.
| Name | Description |
|---|---|
| Address1 | |
| Address2 | |
| Address3 | |
| Address4 | |
| Address5 | |
| Address6 | |
| Address7 | |
| Address8 | |
| Text1 | |
| Text2 | |
| Term | |
| EndDate | |
| InvNum | |
| SocialSecurity | |
| Account | |
| PageInfo1 | |
| PageInfo2 | |
| DepositAmt | |
| WithheldAmt | |
| InterestAmt | |
| PenaltyAmt | |
| Footnote | |
| Correction | |
| PageInfo3 | |
| RateInfo | |
| CurrRate | |
| MaturityDate | |
| InvType | |
| InvestDescr |
Merge Form Selection Rules
Based on Investment Form Code Selection and line count values equal to 1, 2, or 3
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected and display the results. Click below to view a sample of this report.
You will now have to merge the batch to generate the statements. Click below to view a sample statement.
Security Function
Users must pass the security function listed below in order to run this report.
INVOPER
