Accounts Receivable System Setup

Overview of AR01

Accounts Receivable System Setup is a multi-tabbed workspace that enables you to establish a foundation for use of Accounts Receivable functions. Many of the settings found here will be selected then rarely if ever changed.

• From the DDI Connect main menu, double-click Accounts Receivable
• Double-click Setup
• Double-click Accounts Receivable System Setup. You will see this screen:

There are multiple tabs available on this screen.

NOTE: If your organization has multiple entities, you will want to click the drop down arrow to the right of the Settings field and select the entity that you wish to make changes for.

To modify settings on this screen, click the Edit button. The fields will enable for modification.

General tab

The following fields are available on this screen:

Field	Description
Use Name/Address System to maintain customers	Selecting this option uses the Name/Address system to store and maintain customer records. Otherwise customer records are not accessible through Name/Address. Selecting this box enables the Address types field
Address types	List of codes representing constituent addresses applicable to accounts-receivable functions. Relevant only when the Name/Address system is used to store customer name records. Enter the code or codes, separated by commas, or click the list icon to select from a list of active address type codes in the system
Post to general ledger	Selecting this option posts all accounts-receivable transactions to the general ledger when G/L Transaction Posting (FW20) runs (provided the accounts-receivable criterion is selected). Otherwise AR transactions are created, but they are not posted to the general ledger

Settings tab

When you click the Settings tab, you will see this screen:

The following fields are available on this screen:

Field	Description
Reset receipt numbers each year	Resets AR receipt numbers to 1 at the beginning of each new fiscal year. Otherwise receipt numbers continue in sequence from those of the previous fiscal year
Default customer class	This is the customer class code assigned by default to new customers. Type the customer class code or click the list icon to select from a list of active customer class codes in the system
Default terms code	This is the terms code assigned by default to new customers. Type the term code or click the list icon to select from a list of active terms codes in the system
Print contact with name and address	The contact name and address are included in the Past Due Report (AR34) output if this option is selected. This enables the Attn prefix field below
Attn prefix	If selected, this prefix precedes the contact name in the Past Due Report (AR34) output

Order tab

When you click the Orders tab, you will see the following screen:

The following fields are available on this screen:

Field	Description
Required date offset	Number used to determine the default required date in Order Entry. Any number greater than zero (or blank) adds this number of days to the current date to derive the required date
Default order sources	The order source code automatically added by default to all new orders. Type the order source code or click the list icon to select from a list of active order source codes in the system
Default ship charge code	The ship charge code added by default to all new orders. Click the drop down arrow to select the code you wish to use
Urgent order notification	List of users to receive notification when an urgent order is received. Type the user id or IDs, separated by commas, or click the list icon to select from a list of users within the system

Transaction tab

You will see the following screen when you click the Transactions tab:

The following fields are available on this screen. For each field, you can type the transaction code that you wish to use, or click the list icon to select from a list of active transaction codes in the system.

Field	Description
Invoice item	Type of transaction created when an item is invoiced
Order item	Type of transaction created when an item is ordered
Inventory amount of sale	Type of transaction created when an inventory sale amount is recorded
Credit applied to inv/order	Type of transaction created when a credit is applied to an invoice or order
Shipping charges	Type of transaction created when order shipping charges are entered
Service charges	Type of transaction created when order service charges are entered
Invoice/order payment	Type of transaction created when payment is applied to an invoice or order
Discount at payment	Type of transaction created when a discount is applied at the time of payment
Misc customer credit	Type of transaction created when a miscellaneous customer credit is entered
Misc receipt	Type of transaction created when a miscellaneous receipt is entered

Credit Voucher tab

When you click the Credit Voucher tab, you will see this screen:

The following fields are available on this screen:

Field	Description
Require voucher approval	Select this option if credit vouchers should require approval in order to be processed. Credit vouchers can be created to refund all or part of a customer’s open credit balance
Voucher release level	The number of approval levels a voucher must pass through in order for a check to be created. For example, you may have a 2 step approval process for vouchers, so you would enter a 2 in this field. Field is only active if "Require voucher approval" is selected
Invoice method	Selection indicating whether the full ordered quantity or only the picked portion should be invoiced. Click the drop down arrow to select the method you wish to use
Default invoice form	The default form code for invoices. Type the invoice form code or click the list icon to select from a list of active invoice forms in the system

When you have finished making your selections, click Save to retain your changes.