Transaction Types

Overview of AR02

The Transaction Types screen allows you to define all of your accounts receivable transaction codes. You can indicate whether or not the transaction affects the customer balance and/or invoice balance, as well as establish the general ledger accounts impacted by the transaction.

• From the DDI Connect main menu, double-click Accounts Receivable
• Double-click Setup
• Double-click Transaction Types. You will see this screen:

Transaction Types tab

To add a new transaction type, click the Add button on the toolbar. The fields will enable for data entry:

The following fields are available on this screen:

Field	Description
Transaction code	Enter the code you wish to use for this transaction type
Description	Enter the description for this transaction type
Affects customer balance	If you select this option, two additional fields appear. They are: Field Description Increases/Decreases Click the drop down arrow to indicate whether this transaction type will increase or decrease a field for customer balance Field affected Click the drop down arrow to indicate which balance is affected by the transaction type
Affects invoice balance	If you select this option, two additional fields appear. They are: Field Description Increases/Decreases Click the drop down arrow to indicate whether this transaction type will increase or decrease a field for invoice balance Field affected Click the drop down arrow to indicate which balance is affected by the transaction type
Debit GL #	Enter the debit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of active GL account numbers in the system
Credit GL #	Enter the credit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of active GL account numbers in the system
User can override	If you wish to allow your organization's uses to override the debit, credit or both GL numbers, select the appropriate radio button
Consolidate credits when posting	If you wish to consolidate credits when posting to the GL, select this option. To require that each item post individually, leave it unselected
Consolidate debits when posting	If you wish to consolidate debits when posting to the GL, select this option. To require that each item post individually, leave it unselected

When you click Save, your changes are retained and the second tab enables. NOTE: You only have to set up the second tab if you utilize the Inventory module

Inventory G/L Setup

When you click the Inventory G/L Setup tab, you will see this screen:

To add a new item, click the Add button on the toolbar. The fields will enable for data entry:

The following fields are available on this screen:

Field	Description
G/L type code	Type the code that you wish to use with this transaction or click the list icon to select from a list of active Inventory GL Type codes in the system
Description	The description will automatically populate when you select the GL type code
Debit GL #	Enter the debit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of active GL account numbers in the system
Credit GL #	Enter the credit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of active GL account numbers in the system

When you have finished entering the information, click Save to retain your changes.