Yearbook Maintenance Report

Overview of NA227

The Yearbook Maintenance Report allows you to generate a report detailing changes made within a date range you specify. You can specify which fields should be reported against, along with other parameters. The report output includes information such as the PIN, church, field, and before information. To run this report:

• From the DDI Connect main menu, double-click Yearbook System
• Double-click Reports
• Double-click 227 Maintenance Report. The parameters screen will launch:

The following fields are available on this screen:

Field	Description
Start date	Enter the beginning date of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
End date	Enter the ending date of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date
Church PIN	To run the report for a specific church, enter the PIN number here. You can also click the search icon to launch Name/Address Inquiry, to look up the PIN
Memo codes	If you wish to run the report for one or more memo codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active memo codes in the system
User ID	If you wish to report only on those changes made by a particular user, type their user ID here or click the list icon to select from a list of active users in the system
Sort mode	Select the sort method you wish to use for the report output
Fields	This list displays the fields that the output will report changes to. If you wish to track only a particular field, click it once to highlight

Print Options

After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.

Option	Description
Printer	Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise
Format	Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page
Memo	If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension
View Report	This option generates a pdf file that is displayed on the screen when the report is generated
Archive Report	If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer
Print Report	If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen
Print via PDF	Prints directly to your printer.
Email	This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient
Duplex/Top	Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur
Duplex/Side	Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur
Green bar	Adds shaded, horizontal bars to the report, making it easier to read across columns
No dialog	Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated
Extra copies	If you want extra copies of the report generated, type the number in this field

Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.