Voucher Listing
Overview of AP33
The Voucher Listing report details unpaid vouchers due on or before a specified date. The report output contains information such as the vendor ID and name/address, invoice/po/credit memo #, invoice date, credit amount, status, AP account, GL date, total paid, balance, amount to pay and approval level. The report also includes a summary area of totals by vendor and by overall.
- From the DDI Connect main menu, double-click Accounts Payable
- Double-click Reports
- Double-click Voucher Listing. The parameters screen will launch:
The following fields are available on this screen:
Field | Description |
---|---|
Report format | Click the drop down to select the report format you wish to use |
Sort order | Click the drop down arrow to select the sort order you wish to use for the report |
Vendor ID | If you wish to report only on open items for a particular vendor, you can do that here. Type the vendor ID or click the list icon to select from a list of vendors in the system. Leave the field blank to report on all vendors |
Checking account | Click the drop down arrow to select the checking account that you wish to report against |
A/P account | Click the drop down arrow to select the A/P account that you wish to report against |
Invoice dates/thru | Enter the date range for the invoice dates. You can enter the date in mm/dd/yyyy format or click the calendar icon to select the date |
Print vendor address? | If you wish to include vendor addresses on the report output, type yes. Otherwise, leave at no |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
Option | Description |
---|---|
Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
Print via PDF | Prints directly to your printer. |
This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view samples of the three report format options.