Vehicle Setup

Overview of FA12

The Vehicle Setup screen allows you to set up vehicle assets for tracking and reporting within Fixed Assets. In order to utilize this screen, you must first select the "Use Fleet" setting on the Base Settings tab of the Fixed Assets System Setup screen. You will also have to add the vehicle as an asset in Fixed Assets Entry before you are able to enter it here.

• From the DDI Connect main menu, double-click Fixed Assets
• Double-click Setup
• Double-click Vehicle Setup. You will see this screen:

To add a vehicle, click the Add button on the toolbar. The fields will enable for data entry:

The following fields are available on this screen:

Field	Description
Vehicle asset #	Type the asset number or click the list icon to select from a list of assets in the system
Employee ID	Type the employee ID or click the list icon to select from a list of employees in the system
Vehicle ID (VIN)	Enter the Vehicle Identification Number
Model year	Enter the model year
Make	The Make will automatically populate from the asset information
Model	The Model will automatically populate from the asset information
Vehicle type	Enter the vehicle type (car, truck, van, etc.)
Plate number	Enter the plate number
Plate state	Enter the state that the vehicle is plated in
Plate year	Enter the current registration year for the vehicle
Hours/Miles	Select whether you wish to track the vehicle miles or driving hours for the vehicle
Beginning miles	Enter the beginning mileage on the odometer
Gas charges	If applicable, enter gas charges for this vehicle
Service charges	If applicable, enter service charges for this vehicle
Total miles	The total miles calculates based on business miles plus personal miles
Insurance charges	If applicable, enter insurance charges for this vehicle
Other charges	If applicable, enter other charges for this vehicle
Current miles	Enter the current mileage on the odometer
Business miles	Enter the number of miles used for business purposes
Personal miles	Enter the number of miles used for personal purposes
Cost/mile	Calculated based on total miles divided by total charges. Display only field

When you have entered the information, click Save. The vehicle record is now added to the system.