Trial Balance Report
Overview of FW30
The trial balance displays the balance of every ledger account or of each specified ledger account within a given date range. It can also display the posted transactions contributing to ledger-account balances during the date range. This is the detailed report mode. The report displays the total debits and credits posted during the appointed period for the ledger account(s) selected. If closing amounts are included in the trial balance, the report will not balance to zero unless a “Net Income” line (added in Chart of Accounts Entry) is included. If closing amounts are not included in the trial balance, the report will balance to zero unless a “Net Income” line is included. To run the report:
- NOTE**: The summary trial balance will not agree with the detailed trial balance for closing accounts. This is because the summary trial balance includes closing activity, whereas the detailed trial balance shows only actual activity posted to those accounts. For some of these accounts the closing activity balances to zero (debits = credits) and doesn't result in a difference, but there are cases where the closing activity is off by a small amount.
- From the DDI Connect main menu, double-click FundWriter
- Double-click FundWriter Reports
- Double-click 30 Trial Balance. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Report Period/thru | Enter the date range you wish to report on. You can type the dates in mm/dd/yyyy format or click the calendar icons to select the dates |
| Detail level | Select either detailed or summary |
| Level | This field is only active if Summary has been selected as the detail level. Click the drop down arrow to select the level of detail to summarize |
| Report format | This field is only active if Summary has been selected as the detail level. Select the report format you wish to use |
| Expand all combined accounts | If selected, combined accounts will be expanded on the report output |
| Include headers and totals | If selected, headers and totals will be included on the report output |
| Omit zero balance accounts with no activity | If selected, zero balance accounts without activity will be omitted from the report output |
| Double space | If selected, report output will be double rather than single spaced |
| Omit inactive accounts with zero balance | If selected, inactive accounts with zero balances will be omitted from the report output |
| G/L Segment Selections | If you wish to run the report for specific segments, you can do so here. Enter the segment information that you wish to report on. Leave all fields blank to run for all. If you wish to run for a specific GL account, click the GL account button to search for the account. Click Clear to remove your selections and return all segment fields to blank state |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view samples of the summary and detail versions of this report.
