Street Abbreviation Maintenance
Contents
Overview of NA05
Street Abbreviation Maintenance maintains a table of common terms and words found in addresses. Data in this table are used to abbreviate a street address, normally done when generating an address label. It is also used when expanding or “un-abbreviating” a street address, which may be necessary during generation of a mail-merge letter.
- From the DDI Connect main menu, double-click Name/Address System
- Double-click Setup
- Double-click Street Abbreviation Maintenance. You will see a screen similar to this one:
Adding a New Abbreviation
To add a new street abbreviation, click the Add button on the toolbar:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Street word/abbrev | Alphanumeric term for an address abbreviation recognized by DDI-Connect |
| USPS abbr | The equivalent U.S. Postal Service abbreviation for this street word or abbreviation |
| Suffix | Whether (yes or no) the abbreviation can be found at the end of an address line, such as the abbreviation “St.” in “150 Main St" |
| Priority | Affects the order in which words in the address are abbreviated when trying to fit an address into a certain number of characters. This is sometimes necessary in address blocks, labels, letters, etc. “400 E. 30th Street” may be preferable to “400 East 30th St.”, for example, where space is limited. In this case the priority of “East” should be set higher than “Street” so that “East” is abbreviated first. Enter highest priority as 1, next as 2, etc. |
| Address word | Distinction between abbreviations used differently in addresses versus in names. Examples of this are single-letter directional abbreviations such as “N,” “S,” “E,” and “W,” which are better left unexpanded in names (where they might be someone’s initials). There is usually no need to distinguish between the two, in which case the two fields may match or only one field may contain a word |
| Name word | Distinction between abbreviations used differently in addresses versus in names. Examples of this are single-letter directional abbreviations such as “N,” “S,” “E,” and “W,” which are better left unexpanded in names (where they might be someone’s initials). There is usually no need to distinguish between the two, in which case the two fields may match or only one field may contain a word |
When you have finished entering the information, click Save to retain the new record.
Editing an Existing Street Abbreviation
To edit an existing record, you can double-click it or click it once to highlight and then click the Edit button on the toolbar. This will activate the fields for modification:
When you have finished making your changes, click Save to retain them.
