Prefix Code Set Changes

Overview of NA04

The Prefix file allows your organization to set up and maintain the prefixes that can be selected to precede names in address scenarios, such as labels or merge forms.

To access the Prefix File Maintenance screen:

• Double-click Name/Address
• Double-click Setup
• Double-click Prefix File Maintenance. You will see this screen:

Please note that what you see on this screen will depend entirely on what modifications your organization has made to the prefix file.

To add a new prefix, click the "Add" button on the toolbar. This will activate the fields for editing:

The following fields are available:

Field	Description
Prefix	Abbreviation representing this prefix in a select list such as the one used in a constituent record. “Rev” might be used to represent the prefix “The Reverend,” for example
Address	The complete prefix. Numbers may be used in this field to indicate how individual names should be integrated into the text string, as follows: 1 – Full name (first, middle, last). The address “The Reverend 1,” for example, would print as “The Reverend John David Smith”. 2 – First name. The address “Dear 2,” for example, would print as “Dear John”. 3 – Last name. The address “Bishop 3,” for example, would print as “Bishop Smith”. 4 – Nickname or first name. The address “Hello, 4,” for example, would print as “Hello, Johnny”. First name is used if no nickname has been provided. 5 – First name, middle name. The address “Dear 5,” for example, would print as “Dear John David”.
Gender	Gender associated with the prefix, if applicable. “M” or “F”
Salutation	How the prefix should look when used in a salutation. Salutations are used in correspondence such as letters to personalize them
Priority	Number used to determine whose name prints first when multiple names are to print on correspondence, labels, etc. Used for letters or labels addressed to a husband and wife, a brother and sister, domestic partners, etc
Address abbrev	How the prefix should look when used in an address or name/address labels. Numbers can be used to represent name information in the same manner as described for the Address field above
Available to web applications?	If this box is checked, the prefix will be able to be selected by web application users

When you have entered the necessary information, click Save to retain your changes.