Post Transactions to G/L
Overview of FW20
The DDI Connect system allows FundWriter transactions to accumulate indefinitely without affecting the General Ledger for a particular fiscal year. Your organization must "post" them to the GL regularly in order to keep fund balances up to date. Therefore, the FW20 process is usually configured to run as part of your organization's periodic job processing as a daily occurrence. You have the option of viewing the results output in either a detailed or a summary form. The detailed report shows each individual transaction, whereas the summary shows a summary by GL number.
If your organization has chosen to automatically run the "Post Prior Period Transactions" as part of your periodic job processing, it is important to remember to check the date setting in this job when you begin a new fiscal year. You can find information on how to configure job processing here. The job you would be looking for is fw20m.r - Post Prior Period Transactions. You will want to modify the date once you have moved to the new year, and change it to reflect the previous year. For example, if you just finished processing for 2012 year end and now in fiscal year 2013, you would change the calendar for the job to read 12/31/2012. If you would like assistance in making this modification, please contact DDI Client Support.
To run the FW20 Post Transactions to G/L:
- From the DDI Connect main menu, double-click FundWriter
- Double-click Administrative Tasks
- Double-click Post Transactions to G/L. The parameters screen will launch:
You have the following options on this screen:
| Field | Description |
|---|---|
| Post items with transaction dates thru | Enter the date that you wish to post transactions through. You can type the date in a mm/dd/yyyy format or click the calendar icon to select the date |
| Posting report format | Select either detailed or summary |
| Post recurring journals? | If no, the system will ignore recurring journals when posting transactions. If yes, the system will post the recurring journals along with other transactions |
| Include entities | If your organization is configured for multiple entities, you can indicate which entity/entities you wish to post transactions for. If you are running for multiple entities, type the entity codes, separated by commas, or click the list icon to select from a list of entities set up in the system |
| Post transactions for | The list that displays here will only include those modules that you have configured in your system. Select All transactions to post transactions for all modules, or select the individual module(s) you wish to post for |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will process and post transactions meeting the criteria you entered. Click below to view samples of the detailed and summary outputs.
