Officer Mailing Labels
Contents
Overview of NA63
In addition to generating labels from the Officer Mail Recipients screen, you can generate labels from the Officer Mailing Labels screen. To do so:
- From the DDI Connect main menu, double-click Name/Address System
- Double-click Officer Mailing Labels. You will see a screen similar to this one:
In addition to selecting the list or lists that you wish to generate labels for, you can select the position or positions, if you want to limit the labels to specific positions. To do so, hold down your CTRL key on your keyboard and click the position(s) that you wish to generate labels for:
To select one or more mailing lists, you can hold down your CTRL key and select the list or lists:
Generating the Labels
To generate the labels for the list(s) and position(s) you selected, click the Labels button. You have three choices:
Print Labels
Click Labels and select Print Labels:
The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Membership | Select the radio button next to the membership option that you wish to use |
| One Per Member (Disregard quantity) | If this is selected, only one label will be generated for each recipient, regardless of the amount in the "Quantity" field of the member's record |
| Use Member Quantities | If selected, the system will generate labels according to the Quantity field for each mailing list member |
| Include AI Codes | If you wish to generate labels for only those members having one or more AI codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active AI codes in the system. Leave the field blank to generate labels for all recipients |
| Exclude AI Codes | If you wish to exclude those members having one or more AI codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active AI codes in the system. Leave the field blank to generate labels for all recipients |
| Remove Duplicates | If selected, duplicates will be removed from the label output |
| Combine Residents | If selected, the system will only generate one label for each unique address |
| Include Prefix for Labels | If selected, the system will include prefixes on the label output |
| Capitalize Labels | If selected, the label information will print in all capital letters |
| Include Deleted Names | If selected, members indicated as deleted or deceased will still have labels printed |
| Include Spouses | If selected, spouse names will be included on labels |
| Print PIN on label | If selected, the constituent PIN will be printed on the labels |
When you have made your selections, click OK. The system will launch the Envelopes and Labels screen, and allow you to print your labels.
Print to File - Text File
To print to a text file, select Labels and choose Print to File - Text File:
The Label Parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Membership | Select the radio button next to the membership option that you wish to use |
| Include AI Codes | If you wish to generate labels for only those members having one or more AI codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active AI codes in the system. Leave the field blank to generate labels for all recipients |
| Exclude AI Codes | If you wish to exclude those members having one or more AI codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active AI codes in the system. Leave the field blank to generate labels for all recipients |
| Include Deleted Names | If selected, members indicated as deleted or deceased will still have labels printed |
When you have made your selections, click OK. The system will prompt you for the file location and name. Once you have entered that information, click Open to generate the file.
Print to File - CSV Files
To generate a csv file, click Labels and select Print to File - CSV Files:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Membership | Select the radio button next to the membership option that you wish to use |
| Include AI Codes | If you wish to generate labels for only those members having one or more AI codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active AI codes in the system. Leave the field blank to generate labels for all recipients |
| Exclude AI Codes | If you wish to exclude those members having one or more AI codes, you can do so here. Type the code or codes, separated by commas, or click the list icon to select from a list of active AI codes in the system. Leave the field blank to generate labels for all recipients |
| Include Deleted Names | If selected, members indicated as deleted or deceased will still have labels printed |
When you have made your selections, click OK. The system will prompt you for the file location and name. Once you have entered that information, click Open to generate the file.
