Misc Receipts Entry

Overview of FW65

Miscellaneous receipts include transactions (receipts and payments) that are not linked to a specific invoice or voucher. Miscellaneous receipts should not be entered under General Journal Entry, but should be entered in the Misc Receipts area of the system.

• From the DDI Connect main menu, double-click FundWriter
• Double-click Misc. Receipts Entry. You will see a screen similar to this one:

Creating a Batch

Before you create a new misc receipt document, you must create or open a batch. To create a new batch, click the New button on the toolbar. You will see this screen:

The system will automatically assign a batch number, based on the next available number. The following fields are available on this screen:

Field	Description
Fiscal Year	Enter the fiscal year that the receipts in this batch should be applied to
Description	Enter a brief description for the batch
Default Ck. account	Select the default checking account for receipts in this batch. Click the drop down arrow to select from a list of active checking accounts configured in the system
Control count	Optional field that allows you to enter the number of receipt documents that should be present in the batch
Control total	Optional field that allows you to enter the total amount of all receipt documents that should be in this batch

When you have finished entering the information, click OK to proceed.

To open an existing batch, you can search for the batch and then double-click it or click the Open icon on the toolbar.

Entering Receipts

Once you have created or opened a batch, you will see a screen similar to this one:

To create a new receipt, click the New button on the toolbar. You will see this screen:

You can enter the receipt number manually, or click OK to use the next available receipt number. This will launch the Misc Receipt Setup screen:

Receipt Setup Tab

The first tab on this screen is the Receipt Setup screen. The following fields are available:

Field	Description
PIN	The Miscellaneous Receipt must be linked to a constituent in your Name/Address database. If the individual or organization is not in the Name/Address database, you must add them before being able to proceed. You can type the PIN or click the icon to the right of the field to search for the name record
Memo	If you wish to add a short note to this record, you can do so here.
G/L tran date	The date that this receipt should affect the general ledger. You can type this in mm/dd/yyyy format or click the calendar icon to select the date
Amount	Enter the amount of the receipt
Pmt type	Indicates the type of payment. Click the drop down arrow to select from a list of active payment types in the system
Payment #	If applicable, enter the payment # (such as check #, authorization code, etc.)
Ck. account	Click the drop down arrow to select the checking account that this payment should be applied to. The system will default to the checking account established in the batch setup, but you can change as needed

When you have finished entering the information on this screen, you can click the Line Items button or the Line Items tab to proceed.

Line Items Tab

When you click to Line Items, you will see a screen similar to this one:

The following fields are available on this screen:

Field	Description
Reference	If you wish, you can enter a reference for this line, such as a check number, authorization code, etc.
Line amount	The system will default the first line to be the total amount of the receipt. You can modify this number if you are entering a receipt for multiple items
Percent	The Percent field will automatically adjust based on the amount entered in the line amount field. You can also adjust the percent field to automatically update the line amount
G/L account	Enter the appropriate G/L account. You can type it in or click the list icon to display a list of active GL accounts in the system
Memo	If you wish, you can enter a memo on this line

To add a new line item, click the Add button on the toolbar. The system will automatically adjust the Percent and Line Amount fields, based on the amount remaining from the Total:

When you have finished entering all line items, the Pct column should total 100%:

Memos

If you wish to add a memo to this miscellaneous receipt, click the Memos tab.

When you have finished entering all the information, review it for accuracy. If all is correct, click Save to add the miscellaneous receipt.