Investment Daily Checklist

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Overview

The purpose of this checklist is to walk you through daily investments processes.

Renewals

1. If this is a rollover with no changes, no action is required from you. The system will automatically handle it. If this is a renewal that has a change in terms, without a change in dollar amount prior to maturity, move to Step #2.

2. Go to Financial Services>Investments>Transactions>210 Investment Maintenance.

3. Enter the Investment Number and Click Find (or Enter on your Keyboard).

4. Update the record:

  • Change In Interest Payment Method (if needed): Click Payment Tab>Update Renew pay code to what they want it to be when it renews.

Renewals investments.png

  • Update the Redemption Method: Click Methods Tab>chose the proper Redemption method.

Renewals with Partial Redemption

1. If this is a renewal where they want to take a partial redemption out at maturity, continue to Step #2.

2. If this is a renewal that has a change in terms, prior to maturity, move to Step #3. If there is no change in terms except for the withdraw, move to Step #6.

3. Go to Financial Services>Investments>Transactions>210 Investment Maintenance.

4. Enter the Investment Number and Click Find (or Enter on your Keyboard).

5. Update the record & Click Save:

  • Change In Interest Payment Method (if needed): Click Payment Tab>Update Renew pay code to what they want it to be when it renews.

Renewals investments.png

  • Update the Redemption Method: Click Methods Tab>chose the proper Redemption method.

6. On the maturity day, perform a partial investment redemption (see Partial investment redemption section for directions).

Full Redemptions by Check

1. Go to Financial Services>Investments>Transactions>200 Investment Payout.

2. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Pay” and Payment Method = “Daily Check” then click Save.

Redemption Check Investments.png

Full Redemptions by EFT

1. Go to Financial Inquiry, search for the investment. Go to the “Settings” tab and confirm they have the ABA # & Bank Account # filled out.

  • If they do not have the EFT information filled out, go to Financial Services>Investments>Transactions>210 Investment Maintenance. Find the investment, then click on the “Payments” tab and enter in the ABA #, Bank Account, and Bank Name.

EFT Bank Investments.png

2. Go to Financial Services>Investments>Transactions>200 Investment Payout. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Pay” and Payment Method = “EFTS Chk” then click Save.

EFTS Check Investments.png

Partial Redemptions by Check

1. Go to Financial Services>Investments>Transactions>201 Investment Payout.

2. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Accrue” and Payment Method = “Daily Check” then click Save.

4. Enter the Check Stub Info

5. Go to Checkwriter – Click unprinted checks:

  • Either right click on the single check you want to print or print all

Partial check investments.png

Partial Redemptions by EFT

1. Go to Financial Inquiry, search for the investment. Go to the “Settings” tab and confirm they have the ABA # & Bank Account # filled out.

  • If they do not have the EFT information filled out, go to Financial Services>Investments>Transactions>210 Investment Maintenance. Find the investment, then click on the “Payments” tab and enter in the ABA #, Bank Account, and Bank Name.

EFT Bank Investments.png

2. Go to Financial Services>Investments>Transactions>200 Investment Payout. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Pay” and Payment Method = “EFTS Chk” then click Save.

Partial redemption eft payments.png

In-Person Redemption with Check Printing

1. Perform a Full or Partial Redemption by Daily Check (See instructions above)

2. Print Check: Go to CheckWriter>View/Print Checks>Select your checking account & Choose “Unprinted”.

3. Find the Check>Right Click and chose Print (DO NOT CHOOSE THE PRINT BUTTON AT THE TOP, THIS WILL PRINT ALL CHECKS)

Additional Investment Purchase (Deposit into Demand Account)

1. Go to Financial Services>Data Processing>Payment Processing. Find your batch and then double on the check at the bottom of the screen:

Additional Investment 1.png

2. Choose Investment Transactions>Investment Purchase.

Additional Investment 2.png

3. Enter the Investment # and Click Find (or press Enter).

4. Click Save.

Save Investment.png

New Investment Purchase (Brand New Constituent)

1. Go to Financial Services>Data Processing>Payment Processing. Find your batch and then double on the check at the bottom of the screen.

Additional Investment 1.png

2. Choose Investment Transactions>Investment Purchase.

Additional Investment 2.png

3. Select “Create New Investment” Button Create New Investment.png

4. Select the “Create New Account” Button

Create New Account.png

5. Select “New Constituent”

New Constituent.png

6. Enter in the Constituent Information then click Save. Then click “Select”.

Select Investment.png

7. Choose Ownership Format and click Save

Ownership Investment.png

8. Choose the Investment Type on the “Settings tab”. Then choose the interest payment method on the “Payments” tab.

Inv Type.png

Payment code investment.png

9. Click Save in the Investment Purchase.

Save Invesement Purchase.png

New Investment Purchase (Existing Constituent)

1. Go to Financial Services>Data Processing>Payment Processing. Find your batch and then double on the check at the bottom of the screen:

Additional Investment 1.png

2. Choose Investment Transactions>Investment Purchase.

Save Invesement Purchase.png

3. Select “Create New Investment” Button Create New Investment.png

4. Enter or search for the account number. Then click find.

5. Choose the Investment Type on the “Settings tab”. Then choose the interest payment method on the “Payments” tab. Then Click Save.

Inv Type.png

Payment code investment.png

6. Then click Save in the Investment Purchase.

Save Invesement Purchase.png

Adding Beneficiary

1. Go to Name/Address System>Name/Address Inquiry. Search for the account record that you need to add a beneficiary on.

2. Once in the record, click the “Account” button. 

Accounts button.png

3. Then choose the account and click “View”

View button.png

4. Then add a new constituent.

Add New Const.png

5. If it is an existing constituent then search for it or if it is New, click “New Constituent”.

New const.png

6. Then select a relationship if applicable.

Relationship Investments.png

7. Then right-click on the beneficiary and then “Toggle Beneficiary”.

Toggle Bene.png

Relationship Ben Toggle.png

Adding a Relationship

1. Go to Name/Address System>Name/Address Inquiry. Search for the account record that you need to add a relationship on.

2. Add the relationship:

  • New: Click “New” then select the relationship type and enter the “New Constituent”.

New const.png

  • Existing: Click the Actions Button>New Relationship. Find the PIN and choose the relationship type and then click OK.

Relationship Investments.png

Charge a Fee (Not an EWP): Example – Overnight Mail Fee

1. Go to Financial Services>Investments>Transactions>206 Financial Adjustment.

2. Find the Inv #.

3. Then Enter in a –amount into the Principal Balance field. Example: -10.00. Then Click Save.

Princ Balance Inv.png

4. Then Email accountant to debit Suspense GL and credit the correct GL.

Merge Forms

1. Go to the Merge Forms System  Merge Print Requests. Select the forms you want to merge  then click Merge. From there it will pull up a PDF of those forms, review, print, and mail to your constituents.

Merge.png

Note: For your quarter end statements, they will be located under the “Nested Mailmerge” menu.

Voiding a Check

1. Go to Check Writer>View/Print Checks. Select the printed radial button.

Printed Checks.png

2. Find the check that you need to void, and then right click on the check and click void.

Void Check.png

Check Reconciliation

1. To reconcile checks, go to Checkwriter>CW08 Check Reconciliation>Select your checking account

CW08.png

2. If you want to do a set range enter then>then press “View Checks”

3. Go to Checkwriter>Reports>CW10 or CW32

4. Select your date range>Run the report

CW10.png CW32.png

5. Go to Fundwriter>Reports>FW37

6. Select the GL (checking account) and select date range

GL Checking.png

Deposit Receipts

1. Go to Financial Services>Investments>Reports>IL248

IL248 Generate Receipts.png

2. Make sure the generate receipts box is check and click start

3. Go to the Merge Form System>Merge Print Requests

4. Make sure to check the print all button and print

Merge Print Requests.png

Marking a Wire As Sent

This process is assuming you have already sent the wire through the bank.

1. Enter the withdrawal/advance into DDI as an ACH.

2. Go to CheckWriter>Wire Inquiry / Status Change

3. Find the wire that was sent and click on the sent button

Bank Wire Sent.png

NOTE: This will make ensure that the payment will not go out in the daily ACH file

Extra ACH File

1. Go to Checkwriter>Reports>CW33 Generate EFT File

2. Define the Path/File Name

EFTSF FIle Name.png

3. Press Start

4. Upload the file to the bank

Interest Rate Change

1. Go to Financial Services>Setup>Type and Rate Maintenance

2. Find the type that needs the updated rate and edit the rate

3. Press Save

Type Rate Main.png

NOTE: If IL250 is setup in the ME process no further action is needed.

4. To update the rate immediately manually go to Financial Services>Reports>IL250

IL250.png

5. Select the type to be updated and select the Update investments

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