Credit Memo Approval

Overview of AP14

If voucher approval is enabled, credit memos must also be approved using the Credit Memo Approval application. The same security requirements used for voucher approval will be used for credit memo approval. The credit memo approval process functions identically to voucher approval.

Note: Attempting to approve a credit memo referencing a general-ledger account that is inactive in the current fiscal year will generate an error message.

• From the DDI Connect main menu, double-click Accounts Payable
• Double-click Credit Memo Approval. You will see a screen similar to this one:

Security

Approval related security is granted by the presence of "APAPPR" group security

Approving Credit Memos

To open a batch for approval, you can double-click the batch or click it once to highlight and then click Open. You will now see this screen:

To review a credit memo, double-click it or click it once to highlight and then click View. This will launch the Credit Memo Entry screen. When you have finished viewing the credit memo, click Exit to return to the approval screen.

To approve a single credit memo, click it to highlight and then click the Approve button on the toolbar. To approve all in a batch, click the Appr All button. You will see this message:

If you are sure, click Yes. This will approve all credit memos in the batch.

Unapprove a Credit Memo

To unapprove a credit memo, click it once to highlight and then click the Unapprove button on the toolbar. This will reset the approval level to 0.