Balance Sheet Report
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Overview of FW31
The Balance Sheet is a summary of your organization's financial balances. The report output displays the assets and liabilities, and can include additional details such as prior year, working budget or approved budget. To run the report:
- From the DDI Connect main menu, double-click FundWriter
- Double-click FundWriter Reports
- Double-click 31 Balance Sheet. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Report format | Select the format you wish to use for the report. Certain selections will enable additional fields on the screen |
| Column 1: Calculate balances thru | Enter the date you wish to calculate balances through. You can type it in mm/dd/yyyy format or click the calendar icon to select the date |
| Fund | if you wish to run the report for only a particular fund, you can do so here. Enter the fund or click the list icon to select the fund from a list of active segments in the system. Leave the field blank to report against all funds |
| Level | Select the level of detail for the report. Click the drop down arrow to select the level to which you wish to break down the report |
| Indent totals to the right of balances | If selected, totals will be indented to the right of balances |
| Print negatives as (9.99) | If selected, negatives will appear in parentheses on the report output |
| Print zero balance accounts | If selected, the report output will include zero balance accounts |
| Round figures to nearest dollar | If selected, the report output will round all figures to the nearest dollar amount |
| Expand all combined accounts | If selected, combined accounts will be expanded on the report output |
| Print run date and time | If selected, the report output will include the run date and time |
| Print G/L account numbers | If selected, all G/L account numbers will be listed on the report output |
| Print page numbers | If selected, the report output will print page numbers |
| Report subtitle | You can add a custom subtitle to the report, if desired |
| Report footer | You can add a custom footer to the report, if desired |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.
