Attendee Listing Report
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Overview of EV106
The Attendee Listing Report allows you to report basic information regarding the attendees of your event. You have the option of running a report only, or extracting the results to a csv data file. The report output includes information such as attendee name, address, church information, ethnicity, age, gender and voter type, if applicable. To run this report:
- From the DDI Connect main menu, double-click Event Registration
- Double-click Reports
- Double-click 106 Attendee Listing. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Event | Click the drop down arrow to select the event that you wish to report on. This is the only required field |
| Sort by Region then Attendee | If this option is selected, the system will break the report by region |
| Sort by Attendee | If this option is selected, the system will generate the list sorted by attendee name |
| Include registered voters only | If your organization utilizes the voting option, you can opt to include only those attendees who are registered voters |
| Include youth only (22 or younger) | If you wish to see only youth registrations, select this option |
| Include only those with no answer for ethnicity | If you wish to see all registrations where the attendees bypassed the ethnicity question, select this option |
| Ethnicity | To report on a specific ethnicity, type the code here or click the list icon to select from a list of active ethnicity codes in the system |
| Include all registrations, even those without a payment | If this option is selected, all attendees will be listed, regardless of payment status |
| Create datafile? | If you wish to create a csv file of the report results, select this option. An additional field will be enabled that will allow you to type or select the network path and file name |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.
