Approved Vouchers
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Overview of AP38
The Approved Vouchers report allows you to generate a report on all vouchers approved within a date range. The report output lists the line, entity, GL segments, amount, percent of total voucher, transaction, reference, 1099 box and GL account. You will also see a total by entity and grand total.
- From the DDI Connect main menu, double-click Accounts Payable
- Double-click Reports
- Double-click Approved Vouchers. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Print batches with vouchers approved from/to | Enter the beginning and ending dates for the range you wish to report against. Type the dates in mm/dd/yyyy format or click the calendar icons to select the dates. NOTE: This is the date that the voucher(s) was APPROVED, not entered or paid by |
| Include entities | If you wish to only report on one or more entities, you can do so here. Type the entity code or codes, separated by commas, or leave the field blank to report against all entities |
| Exclude entities | If you wish to exclude one or more entities, you can do so here. Type the entity code or codes, separated by commas, or leave the field blank to report against all entities |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.
