Accounts Payable Sales Report
Overview of AP35
The Accounts Payable Sales Report allows you to generate information regarding vouchers paid within a time frame you designate. The report output can be generated either for those vouchers where no sales tax was paid or for vouchers where sales tax was paid. The report output includes information such as vendor ID, Vendor name, voucher ID, voucher type, line number, account number, payment method, check number, date paid, GL number, amount paid, and sales tax paid. To run this report:
- From the DDI-Connect main menu, double-click Accounts Payable
- Double-click Reports
- Double-click Accounts Payable Sales Report. The parameters screen will launch:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Date range/thru | Enter the beginning and ending dates of the range you wish to report on. You can type it in mm/dd/yyyy format or click the calendar icon to select the date |
| Sort Order | Select which sort method you wish to use for the report output. Your options are Date or Vendor ID |
| Sales tax G/L account | To report on a specific sales tax GL account, enter the account number here or click the list icon to select from a list of active GL accounts within the system |
| Report Mode | Select whether you wish to report against vouchers where sales tax was paid or where sales tax was NOT paid |
| Include only vendors | If you wish to report only against specific vendors, type the vendor ID or IDs, separated by commas, or click the list icon to select from a list of vendors within the system |
| Exclude vendors | If you wish to exclude specific vendors, type the vendor ID or IDs, separated by commas, or click the list icon to select from a list of vendors within the system |
Print Options
After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.
| Option | Description |
|---|---|
| Printer | Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise |
| Format | Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page |
| Memo | If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension |
| View Report | This option generates a pdf file that is displayed on the screen when the report is generated |
| Archive Report | If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer |
| Print Report | If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen |
| Print via PDF | Prints directly to your printer. |
| This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient | |
| Duplex/Top | Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur |
| Duplex/Side | Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur |
| Green bar | Adds shaded, horizontal bars to the report, making it easier to read across columns |
| No dialog | Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated |
| Extra copies | If you want extra copies of the report generated, type the number in this field |
Click Start. The system will generate the report based on the parameters you selected, and display the results. Click below to view a sample of this report.
