Vehicle Setup
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Overview of FA12
The Vehicle Setup screen allows you to set up vehicle assets for tracking and reporting within Fixed Assets. In order to utilize this screen, you must first select the "Use Fleet" setting on the Base Settings tab of the Fixed Assets System Setup screen. You will also have to add the vehicle as an asset in Fixed Assets Entry before you are able to enter it here.
- From the DDI Connect main menu, double-click Fixed Assets
- Double-click Setup
- Double-click Vehicle Setup. You will see this screen:
To add a vehicle, click the Add button on the toolbar. The fields will enable for data entry:
The following fields are available on this screen:
Field | Description |
---|---|
Vehicle asset # | Type the asset number or click the list icon to select from a list of assets in the system |
Employee ID | Type the employee ID or click the list icon to select from a list of employees in the system |
Vehicle ID (VIN) | Enter the Vehicle Identification Number |
Model year | Enter the model year |
Make | The Make will automatically populate from the asset information |
Model | The Model will automatically populate from the asset information |
Vehicle type | Enter the vehicle type (car, truck, van, etc.) |
Plate number | Enter the plate number |
Plate state | Enter the state that the vehicle is plated in |
Plate year | Enter the current registration year for the vehicle |
Hours/Miles | Select whether you wish to track the vehicle miles or driving hours for the vehicle |
Beginning miles | Enter the beginning mileage on the odometer |
Gas charges | If applicable, enter gas charges for this vehicle |
Service charges | If applicable, enter service charges for this vehicle |
Total miles | The total miles calculates based on business miles plus personal miles |
Insurance charges | If applicable, enter insurance charges for this vehicle |
Other charges | If applicable, enter other charges for this vehicle |
Current miles | Enter the current mileage on the odometer |
Business miles | Enter the number of miles used for business purposes |
Personal miles | Enter the number of miles used for personal purposes |
Cost/mile | Calculated based on total miles divided by total charges. Display only field |
When you have entered the information, click Save. The vehicle record is now added to the system.