Process Vouchers

Overview of AP20

Once a voucher has been entered and approved (if applicable), your organization must process in order for checks to be created.

• From the DDI Connect main menu, double-click Accounts Payable
• Double-click Process Vouchers. The parameters screen will launch:

The following fields are available on this screen:

Field	Description
Check/Wire date	Enter the date to be applied to each check and/or wire. You can type the date in mm/dd/yyyy format or click the calendar icon to select the date
Pay vouchers with due date thru	Enter the date through which you wish to process vouchers. You can enter the date in mm/dd/yyyy format or click the calendar icon to select the date
Checking account	If you only wish to process vouchers and/or wires for a specific checking account, you can select that here. Click the drop down arrow to select which account to process for
Entities (blank for all)	If your organization has multiple entities, you can choose which entity to process for. Type the entity code or codes, separated by commas, or click the list icon to select from a list of entities in the system. Leave the field blank to process for all entities.
Vendor ID	If you wish to process only for a particular vendor, you can do so here. Type the vendor ID or click the list icon to select from a list of vendors in the system. Leave the field blank to process for all vendors
Sort by	Select the sort option you wish to use
Add voucher number to memo text	If you wish to have the voucher number in the memo text of the payment, type yes. Otherwise, leave at no
Liability G/L account (leave blank to use each voucher's A/P account	If you wish the vouchers to use a specific liability account, you can enter that here. Type the GL number or click the list icon to select from a list of active GL accounts in the system. Leave the field blank to use each voucher's A/P account

If you wish to see the vouchers that will be processed, click the View Vouchers button. This will run the Voucher Listing report.

Print Options

After clicking the Print Options button you will see the following options. Choose the desired options and click OK to return to the report parameters screen.

Option	Description
Printer	Click the drop down arrow to select from a list of available printers. DDI Connect uses your default printer unless told otherwise
Format	Click the drop down arrow to select from a list of available formats. Select paper size, number of columns, and number of rows for printing. Each report has built-in format defaults. Select “Use Defaults” to use the built-in report defaults. The number of rows and columns controls the print size and amount of information per page
Memo	If you wish, you can add a memo to the output of the report. NOTE: It is recommended that Word documents be saved with the .docx extension
View Report	This option generates a pdf file that is displayed on the screen when the report is generated
Archive Report	If this option is selected, the system will archive the report in the DDI Connect report archives. For information on working with archived reports, please reference this page: Archived Report Viewer
Print Report	If selected, the system will generate the report output to your default printer. NOTE: You will also receive a pdf version of the report, displayed on your screen
Print via PDF	Prints directly to your printer.
Email	This option allows you to send a .pdf attachment of the report to the indicated users' email addresses. When OK is clicked, a dialog box will open requesting a recipient
Duplex/Top	Prints the report on both sides of the paper in landscape style. The printer must be capable of printing on both sides or an error will occur
Duplex/Side	Prints the report on both sides of the paper in portrait style. The printer must be capable of printing on both sides or an error will occur
Green bar	Adds shaded, horizontal bars to the report, making it easier to read across columns
No dialog	Selecting this option means that no ‘Report Completed’ dialog will display after the report has been generated
Extra copies	If you want extra copies of the report generated, type the number in this field

Click Start. The system will process the qualifying vouchers and display a report detailing the results. Click below to view a sample of this report.