Investment Daily Checklist

Renewals

1. If this is a rollover with no changes, no action is required from you. The system will automatically handle it. If this is a renewal that has a change in terms, without a change in dollar amount prior to maturity, move to Step #2.

2. Go to Financial Services>Investments>Transactions>210 Investment Maintenance.

3. Enter the Investment Number and Click Find (or Enter on your Keyboard).

4. Update the record:

• Change In Interest Payment Method (if needed): Click Payment Tab>Update Renew pay code to what they want it to be when it renews.

• Update the Redemption Method: Click Methods Tab>chose the proper Redemption method.

Renewals with Partial Redemption

1. If this is a renewal where they want to take a partial redemption out at maturity, continue to Step #2.

2. If this is a renewal that has a change in terms, prior to maturity, move to Step #3. If there is no change in terms except for the withdraw, move to Step #6.

3. Go to Financial Services>Investments>Transactions>210 Investment Maintenance.

4. Enter the Investment Number and Click Find (or Enter on your Keyboard).

5. Update the record & Click Save:

• Change In Interest Payment Method (if needed): Click Payment Tab>Update Renew pay code to what they want it to be when it renews.

• Update the Redemption Method: Click Methods Tab>chose the proper Redemption method.

6. On the maturity day, perform a partial investment redemption (see Partial investment redemption section for directions).

Full Redemptions by Check

1. Go to Financial Services>Investments>Transactions>200 Investment Payout.

2. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Pay” and Payment Method = “Daily Check” then click Save.

Full Redemptions by EFT

1. Go to Financial Inquiry, search for the investment. Go to the “Settings” tab and confirm they have the ABA # & Bank Account # filled out.

• If they do not have the EFT information filled out, go to Financial Services>Investments>Transactions>210 Investment Maintenance. Find the investment, then click on the “Payments” tab and enter in the ABA #, Bank Account, and Bank Name.

2. Go to Financial Services>Investments>Transactions>200 Investment Payout. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Pay” and Payment Method = “EFTS Chk” then click Save.

Partial Redemptions by Check

1. Go to Financial Services>Investments>Transactions>201 Investment Payout.

2. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Accrue” and Payment Method = “Daily Check” then click Save.

4. Enter the Check Stub Info

5. Go to Checkwriter – Click unprinted checks:

• Either right click on the single check you want to print or print all

Partial Redemptions by EFT

1. Go to Financial Inquiry, search for the investment. Go to the “Settings” tab and confirm they have the ABA # & Bank Account # filled out.

• If they do not have the EFT information filled out, go to Financial Services>Investments>Transactions>210 Investment Maintenance. Find the investment, then click on the “Payments” tab and enter in the ABA #, Bank Account, and Bank Name.

2. Go to Financial Services>Investments>Transactions>200 Investment Payout. Enter the investment number and click Find (or enter on your keyboard)

3. Select the Interest Method = “Pay” and Payment Method = “EFTS Chk” then click Save.

In-Person Redemption with Check Printing

1. Perform a Full or Partial Redemption by Daily Check (See instructions above)

2. Print Check: Go to CheckWriter>View/Print Checks>Select your checking account & Choose “Unprinted”.

3. Find the Check>Right Click and chose Print (DO NOT CHOOSE THE PRINT BUTTON AT THE TOP, THIS WILL PRINT ALL CHECKS)

Additional Investment Purchase (Deposit into Demand Account)

1. Go to Financial Services>Data Processing>Payment Processing. Find your batch and then double on the check at the bottom of the screen:

2. Choose Investment Transactions>Investment Purchase.

3. Enter the Investment # and Click Find (or press Enter).

4. Click Save.

New Investment Purchase (Brand New Constituent)

1. Go to Financial Services>Data Processing>Payment Processing. Find your batch and then double on the check at the bottom of the screen.

2. Choose Investment Transactions>Investment Purchase.

3. Select “Create New Investment” Button

4. Select the “Create New Account” Button

5. Select “New Constituent”

6. Enter in the Constituent Information then click Save. Then click “Select”.

7. Choose Ownership Format and click Save

8. Choose the Investment Type on the “Settings tab”. Then choose the interest payment method on the “Payments” tab.

9. Click Save in the Investment Purchase.

New Investment Purchase (Existing Constituent)

1. Go to Financial Services>Data Processing>Payment Processing. Find your batch and then double on the check at the bottom of the screen:

2. Choose Investment Transactions>Investment Purchase.

3. Select “Create New Investment” Button

4. Enter or search for the account number. Then click find.

5. Choose the Investment Type on the “Settings tab”. Then choose the interest payment method on the “Payments” tab. Then Click Save.

6. Then click Save in the Investment Purchase.

Adding Beneficiary

1. Go to Name/Address System>Name/Address Inquiry. Search for the account record that you need to add a beneficiary on.

2. Once in the record, click the “Account” button.

3. Then choose the account and click “View”

4. Then add a new constituent.

5. If it is an existing constituent then search for it or if it is New, click “New Constituent”.

6. Then select a relationship if applicable.

7. Then right-click on the beneficiary and then “Toggle Beneficiary”.

Adding a Relationship

1. Go to Name/Address System>Name/Address Inquiry. Search for the account record that you need to add a relationship on.

2. Add the relationship:

• New: Click “New” then select the relationship type and enter the “New Constituent”.

• Existing: Click the Actions Button>New Relationship. Find the PIN and choose the relationship type and then click OK.

Charge a Fee (Not an EWP): Example – Overnight Mail Fee

1. Go to Financial Services>Investments>Transactions>206 Financial Adjustment.

2. Find the Inv #.

3. Then Enter in a –amount into the Principal Balance field. Example: -10.00. Then Click Save.

4. Then Email accountant to debit Suspense GL and credit the correct GL.

Merge Forms

1. Go to the Merge Forms System  Merge Print Requests. Select the forms you want to merge  then click Merge. From there it will pull up a PDF of those forms, review, print, and mail to your constituents.

Note: For your quarter end statements, they will be located under the “Nested Mailmerge” menu.

Voiding a Check

1. Go to Check Writer>View/Print Checks. Select the printed radial button.

2. Find the check that you need to void, and then right click on the check and click void.