Difference between revisions of "Transaction Types"

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(Created page with "=='''Overview of AR02'''== Category:Accounts Receivable")
 
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=='''Overview of AR02'''==
 
=='''Overview of AR02'''==
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The Transaction Types screen allows you to define all of your accounts receivable transaction codes. You can indicate whether or not the transaction affects the customer balance and/or invoice balance, as well as establish the general ledger accounts impacted by the transaction.
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* From the DDI Connect main menu, double-click Accounts Receivable
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* Double-click Setup
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* Double-click Transaction Types. You will see this screen:
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[[File:AR Transaction Types 1.png]]
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To add a new transaction type, click the Add button on the toolbar. The fields will enable for data entry:
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[[File:AR Transaction Types 2.png]]
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The following fields are available on this screen:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Transaction code''' || Enter the code you wish to use for this transaction type
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|-
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| '''Description''' || Enter the description for this transaction type
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|-
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| '''Affects customer balance''' || If you select this option, two additional fields appear. They are:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Increases/Decreases''' || Click the drop down arrow to indicate whether this transaction type will increase or decrease a field for customer balance
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|-
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| '''Field affected''' || Click the drop down arrow to indicate which balance is affected by the transaction type
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|}
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|-
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| '''Affects invoice balance''' || If you select this option, two additional fields appear. They are:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Increases/Decreases''' || Click the drop down arrow to indicate whether this transaction type will increase or decrease a field for invoice balance
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|-
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| '''Field affected''' || Click the drop down arrow to indicate which balance is affected by the transaction type
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|}
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|-
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| '''Debit GL #''' || Enter the debit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of [[Chart of Accounts Setup|active GL account numbers]] in the system
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|-
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| '''Credit GL #''' || Enter the credit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of [[Chart of Accounts Setup|active GL account numbers]] in the system
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|-
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| '''User can override''' || If you wish to allow your organization's uses to override the debit, credit or both GL numbers, select the appropriate radio button
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|-
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| '''Consolidate credits when posting''' || If you wish to consolidate credits when posting to the GL, select this option. To require that each item post individually, leave it unselected
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|-
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| '''Consolidate debits when posting''' || If you wish to consolidate debits when posting to the GL, select this option. To require that each item post individually, leave it unselected
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|}
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When you click Save, your changes are retained and the second tab enables. NOTE: You only have to set up the second tab if you utilize the [[:Category:Inventory|Inventory ]] module
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[[Category:Accounts Receivable]]
 
[[Category:Accounts Receivable]]

Revision as of 17:19, 21 September 2012

Overview of AR02

The Transaction Types screen allows you to define all of your accounts receivable transaction codes. You can indicate whether or not the transaction affects the customer balance and/or invoice balance, as well as establish the general ledger accounts impacted by the transaction.


  • From the DDI Connect main menu, double-click Accounts Receivable
  • Double-click Setup
  • Double-click Transaction Types. You will see this screen:


AR Transaction Types 1.png


To add a new transaction type, click the Add button on the toolbar. The fields will enable for data entry:


AR Transaction Types 2.png


The following fields are available on this screen:


Field Description
Transaction code Enter the code you wish to use for this transaction type
Description Enter the description for this transaction type
Affects customer balance If you select this option, two additional fields appear. They are:
Field Description
Increases/Decreases Click the drop down arrow to indicate whether this transaction type will increase or decrease a field for customer balance
Field affected Click the drop down arrow to indicate which balance is affected by the transaction type
Affects invoice balance If you select this option, two additional fields appear. They are:
Field Description
Increases/Decreases Click the drop down arrow to indicate whether this transaction type will increase or decrease a field for invoice balance
Field affected Click the drop down arrow to indicate which balance is affected by the transaction type
Debit GL # Enter the debit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of active GL account numbers in the system
Credit GL # Enter the credit GL number that should be used for this transaction type. You can type the GL # or click the list icon to select from a list of active GL account numbers in the system
User can override If you wish to allow your organization's uses to override the debit, credit or both GL numbers, select the appropriate radio button
Consolidate credits when posting If you wish to consolidate credits when posting to the GL, select this option. To require that each item post individually, leave it unselected
Consolidate debits when posting If you wish to consolidate debits when posting to the GL, select this option. To require that each item post individually, leave it unselected


When you click Save, your changes are retained and the second tab enables. NOTE: You only have to set up the second tab if you utilize the Inventory module

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