Difference between revisions of "Misc Receipts Entry"
Line 85: | Line 85: | ||
| '''Amount''' || Enter the amount of the receipt | | '''Amount''' || Enter the amount of the receipt | ||
|- | |- | ||
− | | '''Pmt type''' || Indicates the type of payment. Click the drop down arrow to select from a list of active [[Payment | + | | '''Pmt type''' || Indicates the type of payment. Click the drop down arrow to select from a list of active [[Payment Type Codes|payment types]] in the system |
|- | |- | ||
| '''Payment #''' || Example | | '''Payment #''' || Example |
Revision as of 13:15, 18 June 2012
Overview of FW65
Miscellaneous receipts include transactions (receipts and payments) that are not linked to a specific invoice or voucher. Miscellaneous receipts should not be entered under General Journal Entry, but should be entered in the Misc Receipts area of the system.
- From the DDI Connect main menu, double-click FundWriter
- Double-click Misc. Receipts Entry. You will see a screen similar to this one:
Creating a Batch
Before you create a new misc receipt document, you must create or open a batch. To create a new batch, click the New button on the toolbar. You will see this screen:
The system will automatically assign a batch number, based on the next available number. The following fields are available on this screen:
Field | Description |
---|---|
Fiscal Year | Enter the fiscal year that the receipts in this batch should be applied to |
Description | Enter a brief description for the batch |
Default Ck. account | Select the default checking account for receipts in this batch. Click the drop down arrow to select from a list of active checking accounts configured in the system |
Control count | Optional field that allows you to enter the number of receipt documents that should be present in the batch |
Control total | Optional field that allows you to enter the total amount of all receipt documents that should be in this batch |
When you have finished entering the information, click OK to proceed.
To open an existing batch, you can search for the batch and then double-click it or click the Open icon on the toolbar.
Entering Receipts
Once you have created or opened a batch, you will see a screen similar to this one:
To create a new receipt, click the New button on the toolbar. You will see this screen:
You can enter the receipt number manually, or click OK to use the next available receipt number. This will launch the Misc Receipt Setup screen:
Receipt Setup Tab
The first tab on this screen is the Receipt Setup screen. The following fields are available:
Field | Description |
---|---|
PIN | The Miscellaneous Receipt must be linked to a constituent in your Name/Address database. If the individual or organization is not in the Name/Address database, you must add them before being able to proceed. You can type the PIN or click the icon to the right of the field to search for the name record |
Memo | If you wish to add a short note to this record, you can do so here. |
G/L tran date | The date that this receipt should affect the general ledger. You can type this in mm/dd/yyyy format or click the calendar icon to select the date |
Amount | Enter the amount of the receipt |
Pmt type | Indicates the type of payment. Click the drop down arrow to select from a list of active payment types in the system |
Payment # | Example |
Ck. account | Example |