Difference between revisions of "Misc Receipts Entry"
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| − | Miscellaneous receipts include transactions (receipts and payments) that are not linked to a specific invoice or voucher. | + | Miscellaneous receipts include transactions (receipts and payments) that are not linked to a specific invoice or voucher. Miscellaneous receipts should not be entered under [[General Journal Entry]], but should be entered in the Misc Receipts area of the system. |
| + | |||
| + | |||
| + | * From the DDI Connect main menu, double-click FundWriter | ||
| + | * Double-click Misc. Receipts Entry. You will see a screen similar to this one: | ||
| + | |||
| + | |||
| + | [[File: Misc Receipts Entry 1.png]] | ||
| + | |||
| + | |||
| + | ===Creating a Batch=== | ||
| + | |||
| + | |||
| + | Before you create a new misc receipt document, you must create or open a batch. To create a new batch, click the New button on the toolbar. You will see this screen: | ||
| + | |||
| + | |||
| + | [[File:Misc Receipts Entry 2.png]] | ||
| + | |||
| + | |||
| + | The system will automatically assign a batch number, based on the next available number. The following fields are available on this screen: | ||
| + | |||
| + | |||
| + | {| class="wikitable" | ||
| + | |- | ||
| + | ! '''Field''' !! '''Description''' | ||
| + | |- | ||
| + | | '''Fiscal Year''' || Enter the fiscal year that the receipts in this batch should be applied to | ||
| + | |- | ||
| + | | '''Description''' || Enter a brief description for the batch | ||
| + | |- | ||
| + | | '''Default Ck. account''' || Select the default checking account for receipts in this batch. Click the drop down arrow to select from a list of [[Checking Account Setup|active checking accounts]] configured in the system | ||
| + | |- | ||
| + | | '''Control count''' || Optional field that allows you to enter the number of receipt documents that should be present in the batch | ||
| + | |- | ||
| + | | '''Control total''' || Optional field that allows you to enter the total amount of all receipt documents that should be in this batch | ||
| + | |} | ||
| + | |||
| + | |||
| + | When you have finished entering the information, click OK to proceed. | ||
| + | |||
| + | |||
| + | To open an existing batch, you can search for the batch and then double-click it or click the Open icon on the toolbar. | ||
| + | |||
| + | |||
| + | ===Entering Receipts=== | ||
| + | |||
| + | |||
| + | Once you have created or opened a batch, you will see a screen similar to this one: | ||
| + | |||
| + | |||
| + | [[File:Misc Receipts Entry 3.png]] | ||
| + | |||
| + | |||
| + | To create a new receipt, click the New button on the toolbar. You will see this screen: | ||
| + | |||
| + | |||
| + | [[File:Misc Receipts Entry 4.png]] | ||
| + | |||
| + | |||
| + | You can enter the receipt number manually, or click OK to use the next available receipt number. This will launch the Misc Receipt Setup screen: | ||
| + | |||
| + | |||
| + | [[File:Misc Receipts Entry 5.png]] | ||
| + | |||
| + | |||
| + | ====Receipt Setup Tab==== | ||
| + | |||
| + | |||
| + | The first tab on this screen is the Receipt Setup screen. The following fields are available: | ||
| + | |||
| + | |||
| + | {| class="wikitable" | ||
| + | |- | ||
| + | ! '''Field''' !! '''Description''' | ||
| + | |- | ||
| + | | '''PIN''' || Example | ||
| + | |- | ||
| + | | '''Memo''' || Example | ||
| + | |- | ||
| + | | '''G/L tran date''' || Example | ||
| + | |- | ||
| + | | '''Amount''' || Example | ||
| + | |- | ||
| + | | '''Pmt type''' || Example | ||
| + | |- | ||
| + | | '''Payment #''' || Example | ||
| + | |- | ||
| + | | '''Ck. account''' || Example | ||
| + | |} | ||
| + | |||
| + | |||
| + | |||
Revision as of 16:38, 15 June 2012
Overview of FW65
Miscellaneous receipts include transactions (receipts and payments) that are not linked to a specific invoice or voucher. Miscellaneous receipts should not be entered under General Journal Entry, but should be entered in the Misc Receipts area of the system.
- From the DDI Connect main menu, double-click FundWriter
- Double-click Misc. Receipts Entry. You will see a screen similar to this one:
Creating a Batch
Before you create a new misc receipt document, you must create or open a batch. To create a new batch, click the New button on the toolbar. You will see this screen:
The system will automatically assign a batch number, based on the next available number. The following fields are available on this screen:
| Field | Description |
|---|---|
| Fiscal Year | Enter the fiscal year that the receipts in this batch should be applied to |
| Description | Enter a brief description for the batch |
| Default Ck. account | Select the default checking account for receipts in this batch. Click the drop down arrow to select from a list of active checking accounts configured in the system |
| Control count | Optional field that allows you to enter the number of receipt documents that should be present in the batch |
| Control total | Optional field that allows you to enter the total amount of all receipt documents that should be in this batch |
When you have finished entering the information, click OK to proceed.
To open an existing batch, you can search for the batch and then double-click it or click the Open icon on the toolbar.
Entering Receipts
Once you have created or opened a batch, you will see a screen similar to this one:
To create a new receipt, click the New button on the toolbar. You will see this screen:
You can enter the receipt number manually, or click OK to use the next available receipt number. This will launch the Misc Receipt Setup screen:
Receipt Setup Tab
The first tab on this screen is the Receipt Setup screen. The following fields are available:
| Field | Description |
|---|---|
| PIN | Example |
| Memo | Example |
| G/L tran date | Example |
| Amount | Example |
| Pmt type | Example |
| Payment # | Example |
| Ck. account | Example |
