Difference between revisions of "Internal Transfers"

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(Created page with "=='''Overview of Internal Transfers'''== Internal transfers all you to transfer funds from an Investment to a Loan, Gift, or Health Policy account without affecting the cash or ...")
 
 
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=='''Overview of Internal Transfers'''==
 
=='''Overview of Internal Transfers'''==
  
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Internal transfers all you to transfer funds from an Investment to a Loan, Gift, or Health Policy account without affecting the cash or bank GL.   
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Internal transfers allows you to transfer funds from an Investment to a Loan, Gift, or Health Policy account without affecting the cash or bank GL.   
  
  
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* Double-click Codes Maintenance
 
* Double-click Codes Maintenance
 
* Double-click Code #531
 
* Double-click Code #531
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<br />
  
  
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[[File:531.jpg]]
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[[File:531.png]]
  
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You have the following options on this screen:
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'''Setup Instructions:'''
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'''STEP 1: '''Update the codes to match your organization’s requirements:
  
  
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! '''Field''' !! '''Description'''
 
! '''Field''' !! '''Description'''
 
|-
 
|-
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| '''Limit report to''' || If you wish to limit the report results to a certain number of years, you can enter that number here. Leave this field blank to report against all constituent data
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| '''FRBODY''' || '''Gift related email body.'''  Modify the email body in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
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|-
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| '''FRFROM''' || '''Gift related email sender.'''  Modify the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
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|-
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| '''FRLABEL''' || '''Investment to Gift Transfer Label'''  This is the label that will appear in the investment payout screen.
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|-
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| '''FRRCPT''' || '''Gift Cash Receipt System.''' 
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|-
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| '''FRSUBJ''' || '''Gift related email subject'''  Modify the email subject in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
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|-
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| '''FRTO''' || '''Gift related email subject.'''  Modify the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|-
 
|-
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| '''PIN(s)''' || Enter the PIN number(s) you wish to report on, separated by commas, or click the search icon to search for the PIN(s) you want to report on
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| '''HPBODY''' || '''Health policy related email body.'''  Modify the body of the email in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|-
 
|-
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| '''Include Addresses''' || If selected, the report output will include all addresses on the constituent record(s)
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| '''HPFROM''' || '''Health policy related email sender.'''  Modify the body of the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|-
 
|-
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| '''Include Relations''' || If selected, the report output will include the name(s) and PIN number(s) of any linked constituents for each record
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| '''HPFROM''' || '''Health policy related email sender.'''  Modify the body of the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|-
 
|-
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| '''Include Memos''' || If selected, name/address memos on the constituent record(s) will be included in the report output
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| '''HPLABEL''' || '''Investment to Health Policy Transfer Label.'''  This is the label that will appear in the investment payout screen.
 
|-
 
|-
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| '''Include Gifts''' || If selected, the report output will include gift information for the constituent(s)
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| '''HPSUBJ''' || '''Health policy related email subject.'''  Modify the email body in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|-
 
|-
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| '''Include Events''' || If selected, the report output will include information on events that the constituent(s) has/have participated in
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| '''HPTO''' || '''Health policy related email recipient .'''  Modify the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|-
 
|-
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| '''Include Local Allocation Data''' || If selected, the report output will include any [[:Category:Local Allocations|local allocations]] information linked to the constituent account(s)
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| '''LNBODY''' || '''Loan related email body.'''  Modify the body of the email in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
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|-
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| '''LNFROM''' || '''Loan related email sender.'''  Modify the body of the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
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|-
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| '''LNLABEL''' || '''Investment to Loan Transfer Label.'''  This is the label that will appear in the investment payout screen.
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|-
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| '''LNSUBJ''' || '''Loan related email subject.'''  Modify the email body in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
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|-
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| '''LNTO''' || '''Loan related email recipient .'''  Modify the email address in the Text Value 1 field if needed.  Uncheck the “Active” flag if your organization will not use this transfer option.
 
|}
 
|}
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<br />
  
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'''STEP 2: '''Setup a default suspense GL account.  Go to Financial Services - Data Processing - Financial Services Administration - Cash Suspense Accounts.  This will be the wash GL that the internal transfer uses instead of the cash GL account.
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<br />
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<br />
  
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{{Print Options}}
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'''How to Process Internal Transfers:'''
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Click start. The report will generate and display. Click below to view a sample of this report.
 
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[[File:Sample NA21.pdf|thumb|center]]
 
  
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'''STEP 1: '''1. Go to Financial Services - Investments - Transactions - 200 Investment Payout.  Choose the payment method (Internal Transfer to Loan, etc.) and enter the amount of the transfer.
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:a. Once the transaction is complete, a mailroom cash batch will be created and an email will be sent to the email address setup in code series #531.
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<br />
  
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'''STEP 2: '''Process you the other side of the transfer.  Go to Financial Services - Data Processing - Payment Processing.  Find the batch and process.
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:a. This is a mailroom batch.  This means the person that does the transfer in step #1 cannot do Step #2.
  
  
  
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[[Category:Name/Address Reports]]
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[[Category:Investments]]

Latest revision as of 14:10, 19 January 2015

Overview of Internal Transfers

Internal transfers allows you to transfer funds from an Investment to a Loan, Gift, or Health Policy account without affecting the cash or bank GL.


  • From the DDI Connect main menu, double-click Name/Address System
  • Double-click Setup
  • Double-click Codes Maintenance
  • Double-click Code #531



531.png


Setup Instructions:

STEP 1: Update the codes to match your organization’s requirements:


Field Description
FRBODY Gift related email body. Modify the email body in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
FRFROM Gift related email sender. Modify the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
FRLABEL Investment to Gift Transfer Label This is the label that will appear in the investment payout screen.
FRRCPT Gift Cash Receipt System.
FRSUBJ Gift related email subject Modify the email subject in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
FRTO Gift related email subject. Modify the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
HPBODY Health policy related email body. Modify the body of the email in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
HPFROM Health policy related email sender. Modify the body of the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
HPFROM Health policy related email sender. Modify the body of the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
HPLABEL Investment to Health Policy Transfer Label. This is the label that will appear in the investment payout screen.
HPSUBJ Health policy related email subject. Modify the email body in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
HPTO Health policy related email recipient . Modify the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
LNBODY Loan related email body. Modify the body of the email in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
LNFROM Loan related email sender. Modify the body of the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
LNLABEL Investment to Loan Transfer Label. This is the label that will appear in the investment payout screen.
LNSUBJ Loan related email subject. Modify the email body in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.
LNTO Loan related email recipient . Modify the email address in the Text Value 1 field if needed. Uncheck the “Active” flag if your organization will not use this transfer option.


STEP 2: Setup a default suspense GL account. Go to Financial Services - Data Processing - Financial Services Administration - Cash Suspense Accounts. This will be the wash GL that the internal transfer uses instead of the cash GL account.

How to Process Internal Transfers:

STEP 1: 1. Go to Financial Services - Investments - Transactions - 200 Investment Payout. Choose the payment method (Internal Transfer to Loan, etc.) and enter the amount of the transfer.

a. Once the transaction is complete, a mailroom cash batch will be created and an email will be sent to the email address setup in code series #531.


STEP 2: Process you the other side of the transfer. Go to Financial Services - Data Processing - Payment Processing. Find the batch and process.

a. This is a mailroom batch. This means the person that does the transfer in step #1 cannot do Step #2.
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