Name/Address Email Writer
Overview of NA23
The Name/Address Email Writer program can be used to send an email to a specific constituent or list of constituents in your database.
IMPORTANT NOTE: If you are sending to a large group of constituents, DDI does not recommend using the Email Writer program. Sending large numbers of email from the system can result in your being identified as a "spam sender". It is instead recommended that you utilize a third party email management option, such as ConstantContact, MailChimp or other email list management sites. The Email Writer program is designed for use in emailing small groups of your constituents.
- From the DDI Connect main menu, double-click Name/Address System
- Double-click Name/Address Email Writer. You will see this screen:
In order to begin composing an email, you must first enter the search criteria for the constituent(s) you wish to email. The search criteria fields are the same as used by the Name/Address Inquiry screen. When you have entered the criteria you wish to use, click Search. The results will appear as such:
When you have received your search results, you can right click on a column header and select "Display in Spreadsheet". You can then save the file and use it for upload into an email list management program.
To write an email, you must first select your recipients. To do so, click the boxes to the left of the PIN(s), or click the Select All box to select all constituents that met your search parameters:
If you wish, you can select the Remove Duplicates box, to ensure that only one email is sent to each unique email address:
When you have selected your recipients, click the Compose button. This will launch the email writer:
The following fields are available:
| Field | Description |
|---|---|
| From | Enter the email address that you wish to use as the sender of this email |
| Subject | Enter the subject of this email |
| Message | Enter the text of the email |
When you have entered the information, click Send. You will see this message when the emails have been sent:
Click OK. You are returned to the Name/Address Email Writer screen. Click Exit when you have finished.
