Close Period/Year
Contents
Overview of FW27
The Close Period/Year screen allows your organization to mark a period or fiscal year as being closed. A closed period or year cannot have transactions posted against it. To access the screen:
- From the DDI Connect main menu, double-click FundWriter
- Double-click FundWriter Setup
- Double-click Close Period/Year. You will see a screen similar to this one:
Close Period
To close an accounting period:
In the Close Current Period area, click Apply:
The system will prompt you with a confirmation action:
Click OK if you are sure you wish to close the period. You will be prompted with a second message:
If you wish to proceed with validating accounts, click Yes. You will see this message:
When the process is complete, you will receive a report detailing any issues found. Click below to view a sample of this report.
When the process has finished, you will see this prompt:
Click OK. The accounting period has now been closed.
Change Current Period
If you wish to change accounting periods without closing the current period, you can do so on this screen. To do so, in the Change Current Period area, type the new accounting period:
If you are sure that you have typed the correct period, click Apply. The system will prompt you with this message:
If you are sure you wish to proceed, click OK. You will see this confirmation message:
Click OK. The accounting period will be changed, without having closed the prior.
Close Fiscal Year
To close your fiscal year, click the Apply button in the Close Fiscal Year area of the screen:
The system will prompt you with a confirmation message:
If you wish to proceed, click OK. You will be prompted with a second message:
If you wish to proceed with validating accounts, click Yes. You will see this message:
When the process is complete, you will receive a report detailing any issues found. Click below to view a sample of this report.
The system will continue the close fiscal year process. When the process completes, you will see this message:
Click OK. The fiscal year has been closed.
Reopen Fiscal Year
There are times when it is necessary for an organization to re-open a fiscal year. This is performed on the Close Period/Year screen.
To re-open the year, use the arrow selectors to choose the year you wish to reopen:
When you select a closed fiscal year, the screen options change below:
To reopen a fiscal year, click the Apply button. You will see this prompt:
Click OK to proceed. You will receive this confirmation message:
Click OK. The fiscal year will be reopened.
