Recurring Voucher Entry
Overview of AP12
Vouchers are created in the system to pay invoices. Before a check can be printed, the voucher must be created and approved by the appropriate personnel. There are two types of vouchers: a recurring voucher and an incidental voucher. A recurring voucher is one that is paid on a regular basis (for example, the phone bill). An incidental voucher is a voucher created once or with irregular timing. Use this program for adding or editing recurring vouchers for invoices to be paid. This program sets up the recurring vouchers and payment intervals. The user must then run the Processing Recurring Vouchers program to actually generate the vouchers to be paid.
- From the DDI Connect main menu, double-click Accounts Payable
- Double-click Recurring Voucher Entry. You will see a screen similar to this one:
Adding a New Voucher
To add a new recurring voucher, click the New button on the toolbar. You will see this screen:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Vendor ID | Enter the Vendor ID or click the list icon to select from a list of active vendors in the system. If you are creating a recurring voucher for a new vendor, click the New Vendor button on the toolbar to launch the Vendor Entry screen |
| Voucher # | If you wish to use a particular voucher number, enter it here. Otherwise, leave at 0 to use the next available voucher number |
Click OK to proceed. You will now see this screen:
As you can see, there are multiple tabs on this screen.
