A/P Setup

Overview of AP01

The AP System Setup screen allows you to customize how DDI-Connect uses its accounts-payable system to track amounts due to outside vendors.

• From the DDI Connect main menu, double-click Accounts Payable
• Double-click Setup
• Double-click A/P Setup. You will see this screen:

If your organization does not have multiple entities, you will only see one tab at the bottom of this screen. Organizations with multiple entities will see a tab for each entity.

The following fields are available on this screen:

Field	Description
Use Name/Address system to maintain vendors	Example
Vendor address types	Example
Transaction posting method	Options indicating how (or whether) accounts-payable transactions are to post to the general ledger. The following methods are available: Batch – Indicates that AP transactions are to post in a consolidated fashion by batch Do not post – Indicates that AP transactions are not to post to the general ledger
Posting consolidation method	Example
Memo type	Example
Maintain voucher batches	Example
Reset voucher numbers to 1 at the start of each year	Example
Include discount/credit details on check stubs	Example
Load account number for vendor into voucher memo field	Example
Allow manual voucher number entry	Option that makes the Voucher # field editable for manual assignment of a voucher number in Voucher Entry. Voucher Entry does not allow the selection of a previously used voucher number
Include payment type with voucher # on posting report	Example
Apply general ledger date for approval	Option that selects the Apply G/L date checkbox by default in Voucher Approval (AP13) and Credit Memo Approval (AP14). This prevents the user from forgetting to toggle this option on when approving individual vouchers or credit memos. The Apply G/L date checkbox is a means of assigning the same transaction date to all records approved within the same session
Discount G/L account	Example
Default checking account	Example
Default A/P account	Example
Voucher approval required	Example
Email payment notices automatically for ACH payments	Example
Default terms	Example