Prior Perid Journal Entry
Contents
Overview of FW10
There are times when it becomes necessary to enter journal transactions in prior accounting periods. DDI Connect allows this functionality, but your ability to do so is controlled by the settings you opted for on the FundWriter Setup screen. To enter a prior period journal, the period or year in question must be open. If it is not, you must use the Close Period/Year screen to re-open the period or year. Once open, you can proceed to post transactions:
- From the DDI Connect main menu, double-click FundWriter
- Double-click Prior Period Journal Entry. You will see a screen similar to this one:
Creating/Opening a Batch
In order to start entering journal transactions, you must first create a batch. To open an existing batch, either double-click the batch or click it once to highlight and then click Open. To create a new batch, click the New button on the toolbar. You will see this screen:
The following fields are available on this screen:
Field | Description |
---|---|
Batch number | The system will automatically assign the next available batch number. This field cannot be modified |
Fiscal Year | Enter the Fiscal Year that the transactions in this batch will apply to. If you happen to enter a Fiscal Year other than the current fiscal year, you will see a warning "Fiscal year does not agree with current business date" |
Description | Enter a brief description of the batch |
Control count | This optional field allows you to enter the total number of items expected for this batch |
Control total | This optional field allows you to enter the total amount of all items expected for this batch |
When you have finished entering the information, click OK to proceed. You will now see this screen:
Adding New Journals
You have 3 options for creating new journals on this screen.
Create a New Document
To create a new document, click New and select Create a New Document:
You will see this screen:
The Fiscal year field will default to the fiscal year you entered for the batch, and this field cannot be changed. In the Document # field, you can choose to enter a document number or leave the field blank to select the next available document number. Click OK to proceed. You will now see this screen:
Document Setup
The Document Setup is the first tab on this screen. The following fields are available:
Field | Description |
---|---|
Memo | If you wish to add a short notation to this document, you can do so here |
G/L tran date | Enter the date that this transaction should be posted to the G/L. You can type the date in a mm/dd/yyyy format or click the calendar icon to select the date |
Amount | Enter the total amount of the document |
When you have finished entering the information, you can click the Line Items button or the Line Items tab to proceed.
Line Items
When you click to Line Items, you will see this screen:
The following fields are available on this screen: