General Journal Entry
Contents
Overview of FW10
The General Journal Entry program is used for entering transactions not entered from other subsystems (i.e. Accounts Payable, Loans, etc.) For example, journal entries can be used to adjust account balances, or to perform fund transfers. To perform General Journal Entry:
- From the DDI Connect main menu, double-click FundWriter
- Double-click General Journal Entry. You will see a screen similar to this one:
You can choose to create a new batch or add journals to an existing batch.
Create New Batch
To add a new batch, click the New button on the toolbar. You will see this screen:
The following fields are available:
| Field | Description |
|---|---|
| Fiscal Year | Enter the fiscal year to which these journal entries should apply |
| Description | Enter a description of the batch |
| Control count | This optional field allows you to enter the number of journals that should be present in this batch |
| Control total | This optional field allows you to enter the total dollar amount that should make up this batch |
Note at the top of the screen that a batch number has automatically been assigned to the batch. Review the information you have entered. If it is correct, click OK to create the batch. You will now see this screen:
You are now ready to begin adding Journals.
Adding to an Existing Batch
To add to an existing journal batch, simply double-click the batch you wish to enter, or click once to highlight and then click the Open button on the toolbar:
Entering Journals
Once you have either created a new batch or opened an existing batch, you can add a new journal. From this screen:
Click the New button on the toolbar. You will see this menu:
Create a New Document
Select Create a New Document from the menu. You will see this screen:
Leave the field blank to select the next available document number, or type the number in as desired. Click OK to proceed. You will now see this screen:
