Entity Codes Maintenance
Overview
In some cases an organization may comprise two or more business entities. Where this is true, there can be a need to create separate general ledgers for these “companies” (your organization can rename this term, if necessary, in FundWriter Setup: . Separate companies have:
- Separate charts of accounts and financial records, including journals and posted transactions;
- Separate lists of GL segments (except for those segments set up as global);
- Separate closed versus open status on fiscal years and accounting periods;
- Separate vendors in Accounts Payable and separate sets of vouchers;
- Separate customers in Accounts Receivable and separate sets of orders, invoices, and receipts;
- Separate assets in Fixed Assets;
- Separate donors in Connect-FR and separate sets of gifts
FundWriter allows your business to do these things and to assign users to one or more companies, defining a default company for each user. Simply use FundWriter Setup to enable multi-company functionality. For information on how to configure your FundWriter setup, reference this page: FundWriter Setup
Then proceed to Entity Codes Maintenance to set up the companies and indicate the users relevant to each:
- From the DDI Connect main menu, double-click FundWriter
- Double-click FundWriter Setup
- Double-click Entity Codes Maintenance. You will see this screen:
Please note that what you see on this screen will depend entirely on what your organization has already configured for Entity Codes.
- The DDI Connect system automatically populates the User ID and Name fields with all users currently in your system. However, unless the user has a symbol in the entity column, they will NOT have access to that entity unless it is granted.
Adding a New Entity
- From the Entity Codes Maintenance screen, click the Add button. This creates a new entity for editing: