Difference between revisions of "Receipts Entry"
Line 59: | Line 59: | ||
! '''Field''' !! '''Description''' | ! '''Field''' !! '''Description''' | ||
|- | |- | ||
− | | | + | | '''G/L tran date''' || This is the date that the transactions should be posted to the general ledger. The system will default this date to the current business date. To change the date, type the new date in dd/mm/yyyy format or click the calendar icon to select the date |
|- | |- | ||
− | | | + | | '''Receipt date''' || This is the date that should be used for the receipt. The system will default this date to the current business date. To change the date, type the new date in dd/mm/yyyy format or click the calendar icon to select the date |
|- | |- | ||
− | | | + | | '''Amount''' || Enter the receipt amount |
|- | |- | ||
− | | | + | | '''Description''' || If desired, you can enter a short description of the receipt |
|- | |- | ||
− | | | + | | '''Ck. account''' || The system will default to using the transaction defaults for the account. If you wish to change it, click the drop down arrow to select the account |
|- | |- | ||
− | | | + | | '''Post to G/L''' || If selected, the transactions will post to the GL. Otherwise, they will be recorded but will NOT post to the GL |
|- | |- | ||
− | | | + | | '''Payment Method''' || Click the drop down arrow to select the payment method being used. Additional fields will enable, based on the method you select |
|- | |- | ||
− | | | + | | '''Receipt tran #''' || This field will populate if you processed the receipt payment via Cash Processing |
|} | |} | ||
+ | When you have entered the information, click the Line Items button in the lower right corner of the screen or click the Line Items tab | ||
+ | |||
+ | |||
+ | ===Line Items tab=== | ||
+ | |||
+ | |||
+ | When you reach the Line Items screen, you will see this screen: | ||
+ | |||
+ | |||
+ | [[File:AR Receipts Entry 4.png]] | ||
+ | |||
+ | |||
+ | To begin adding line items, click the Add button. The fields will enable for data entry: | ||
+ | |||
+ | |||
+ | [[File:AR Receipts Entry 5.png]] | ||
+ | |||
+ | |||
+ | The following fields are available on this screen: | ||
+ | |||
+ | |||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! '''Field''' !! '''Description''' | ||
+ | |- | ||
+ | | '''Invoice #''' || Example | ||
+ | |- | ||
+ | | '''Amount''' || Example | ||
+ | |- | ||
+ | | '''Reference''' || Example | ||
+ | |- | ||
+ | | '''Transaction''' || Example | ||
+ | |- | ||
+ | | '''Credit GL''' || Example | ||
+ | |- | ||
+ | | Example || Example | ||
+ | |} | ||
− | |||
Revision as of 18:12, 26 September 2012
Contents
Overview of AR10
Many customer orders are prepaid, enabling you to enter payments via check, cash, credit card, etc. in Order Entry as you enter the order. But of course, not all orders are prepaid. Customers also remit payments in response to invoices. In other cases they may send in payments that aren’t directly attributable to either an order or an invoice. Receipts Entry accommodates any such payments. Use Receipts Entry to record any payment receipt that isn’t an order prepayment.
You can also use Receipts Entry to apply other miscellaneous payment amounts that affect an invoice balance. Apply open credit amounts to specified invoices in Receipts Entry. You can apply a discount to an invoice balance or write off a portion of an invoice balance. Receipts Entry offers a flexible interface that enables you to use any of these methods or others separately or in combination to affect the balance of an invoice.
- From the DDI Connect main menu, double-click Accounts Receivable
- Double-click Receipts Entry. You will see a screen similar to this one:
Adding a New Receipt
To add a new receipt, click the New button on the toolbar. You will see this screen:
The following fields are available on this screen:
Field | Description |
---|---|
Fiscal Year | Enter the fiscal year that this receipt should apply to |
Customer ID | Type the customer number or click the list icon to launch the Name/Address Inquiry screen |
Invoice number | If the receipt you are entering is towards an existing invoice, you can enter that information here. Type the invoice number or click the list icon to select from a list of invoices in the system |
Receipt # | To assign a specific receipt number, type it here. Otherwise, leave it blank to have the system automatically apply the next available receipt number |
When you are ready to proceed, click OK. You will now see this screen:
There are two tabs on this screen:
Receipt Setup tab
The following fields are available on this screen:
Field | Description |
---|---|
G/L tran date | This is the date that the transactions should be posted to the general ledger. The system will default this date to the current business date. To change the date, type the new date in dd/mm/yyyy format or click the calendar icon to select the date |
Receipt date | This is the date that should be used for the receipt. The system will default this date to the current business date. To change the date, type the new date in dd/mm/yyyy format or click the calendar icon to select the date |
Amount | Enter the receipt amount |
Description | If desired, you can enter a short description of the receipt |
Ck. account | The system will default to using the transaction defaults for the account. If you wish to change it, click the drop down arrow to select the account |
Post to G/L | If selected, the transactions will post to the GL. Otherwise, they will be recorded but will NOT post to the GL |
Payment Method | Click the drop down arrow to select the payment method being used. Additional fields will enable, based on the method you select |
Receipt tran # | This field will populate if you processed the receipt payment via Cash Processing |
When you have entered the information, click the Line Items button in the lower right corner of the screen or click the Line Items tab
Line Items tab
When you reach the Line Items screen, you will see this screen:
To begin adding line items, click the Add button. The fields will enable for data entry:
The following fields are available on this screen:
Field | Description |
---|---|
Invoice # | Example |
Amount | Example |
Reference | Example |
Transaction | Example |
Credit GL | Example |
Example | Example |