Difference between revisions of "A/P Setup"
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| '''Load account number for vendor into voucher memo field''' || Example | | '''Load account number for vendor into voucher memo field''' || Example | ||
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− | | '''Allow manual voucher number entry''' || Option that makes the Voucher # field editable for manual assignment of a voucher number in Voucher Entry. Voucher Entry does not allow the selection of a previously used voucher number | + | | '''Allow manual voucher number entry''' || Option that makes the Voucher # field editable for manual assignment of a voucher number in [[Voucher Entry]]. Voucher Entry does not allow the selection of a previously used voucher number |
|- | |- | ||
| '''Include payment type with voucher # on posting report''' || Example | | '''Include payment type with voucher # on posting report''' || Example | ||
|- | |- | ||
− | | '''Apply general ledger date for approval''' || | + | | '''Apply general ledger date for approval''' || Option that selects the Apply G/L date checkbox by default in Voucher Approval (AP13) and Credit Memo Approval (AP14). This prevents the user from forgetting to toggle this option on when approving individual vouchers or credit memos. The Apply G/L date checkbox is a means of assigning the same transaction date to all records approved within the same session |
|- | |- | ||
| '''Discount G/L account''' || Example | | '''Discount G/L account''' || Example |
Revision as of 14:24, 28 June 2012
Overview of AP01
The AP System Setup screen allows you to customize how DDI-Connect uses its accounts-payable system to track amounts due to outside vendors.
- From the DDI Connect main menu, double-click Accounts Payable
- Double-click Setup
- Double-click A/P Setup. You will see this screen:
If your organization does not have multiple entities, you will only see one tab at the bottom of this screen. Organizations with multiple entities will see a tab for each entity.
The following fields are available on this screen:
Field | Description |
---|---|
Use Name/Address system to maintain vendors | Example |
Vendor address types | Example |
Transaction posting method | Options indicating how (or whether) accounts-payable transactions are to post to the general ledger. The following methods are available:
|
Posting consolidation method | Example |
Memo type | Example |
Maintain voucher batches | Example |
Reset voucher numbers to 1 at the start of each year | Example |
Include discount/credit details on check stubs | Example |
Load account number for vendor into voucher memo field | Example |
Allow manual voucher number entry | Option that makes the Voucher # field editable for manual assignment of a voucher number in Voucher Entry. Voucher Entry does not allow the selection of a previously used voucher number |
Include payment type with voucher # on posting report | Example |
Apply general ledger date for approval | Option that selects the Apply G/L date checkbox by default in Voucher Approval (AP13) and Credit Memo Approval (AP14). This prevents the user from forgetting to toggle this option on when approving individual vouchers or credit memos. The Apply G/L date checkbox is a means of assigning the same transaction date to all records approved within the same session |
Discount G/L account | Example |
Default checking account | Example |
Default A/P account | Example |
Voucher approval required | Example |
Email payment notices automatically for ACH payments | Example |
Default terms | Example |