Difference between revisions of "Prior Perid Journal Entry"
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| − | There are times when it becomes necessary to enter journal transactions in prior accounting periods. DDI Connect allows this functionality, but your ability to do so is controlled by the settings you opted for on the [[FundWriter Setup]] screen. | + | There are times when it becomes necessary to enter journal transactions in prior accounting periods. DDI Connect allows this functionality, but your ability to do so is controlled by the settings you opted for on the [[FundWriter Setup]] screen. To enter a prior period journal, the period or year in question must be open. If it is not, you must use the [[Close Period/Year]] screen to re-open the period or year. Once open, you can proceed to post transactions: |
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| + | * From the DDI Connect main menu, double-click FundWriter | ||
| + | * Double-click Prior Period Journal Entry. You will see a screen similar to this one: | ||
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| + | [[File:Prior Period Journal Entry 1.png]] | ||
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| + | ===Creating/Opening a Batch=== | ||
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| + | In order to start entering journal transactions, you must first create a batch. To open an existing batch, either double-click the batch or click it once to highlight and then click Open. To create a new batch, click the New button on the toolbar. You will see this screen: | ||
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| + | [[File:Prior Period Journal Entry 2.png]] | ||
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| + | The following fields are available on this screen: | ||
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| + | {| class="wikitable" | ||
| + | |- | ||
| + | ! '''Field''' !! '''Description''' | ||
| + | |- | ||
| + | | '''Batch number''' || The system will automatically assign the next available batch number. This field cannot be modified | ||
| + | |- | ||
| + | | '''Fiscal Year''' || Enter the Fiscal Year that the transactions in this batch will apply to. If you happen to enter a Fiscal Year other than the current fiscal year, you will see a warning "Fiscal year does not agree with current business date" | ||
| + | |- | ||
| + | | '''Description''' || Enter a brief description of the batch | ||
| + | |- | ||
| + | | '''Control count''' || This optional field allows you to enter the total number of items expected for this batch | ||
| + | |- | ||
| + | | '''Control total''' || This optional field allows you to enter the total amount of all items expected for this batch | ||
| + | |} | ||
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| + | When you have finished entering the information, click OK to proceed. You will now see this screen: | ||
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| + | [[File:Prior Period Journal Entry 3.png]] | ||
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| + | ===Adding New Journals=== | ||
[[Category:FundWriter]] | [[Category:FundWriter]] | ||
Revision as of 14:18, 18 June 2012
Overview of FW10
There are times when it becomes necessary to enter journal transactions in prior accounting periods. DDI Connect allows this functionality, but your ability to do so is controlled by the settings you opted for on the FundWriter Setup screen. To enter a prior period journal, the period or year in question must be open. If it is not, you must use the Close Period/Year screen to re-open the period or year. Once open, you can proceed to post transactions:
- From the DDI Connect main menu, double-click FundWriter
- Double-click Prior Period Journal Entry. You will see a screen similar to this one:
Creating/Opening a Batch
In order to start entering journal transactions, you must first create a batch. To open an existing batch, either double-click the batch or click it once to highlight and then click Open. To create a new batch, click the New button on the toolbar. You will see this screen:
The following fields are available on this screen:
| Field | Description |
|---|---|
| Batch number | The system will automatically assign the next available batch number. This field cannot be modified |
| Fiscal Year | Enter the Fiscal Year that the transactions in this batch will apply to. If you happen to enter a Fiscal Year other than the current fiscal year, you will see a warning "Fiscal year does not agree with current business date" |
| Description | Enter a brief description of the batch |
| Control count | This optional field allows you to enter the total number of items expected for this batch |
| Control total | This optional field allows you to enter the total amount of all items expected for this batch |
When you have finished entering the information, click OK to proceed. You will now see this screen:
