General Journal Entry

Overview of FW10

The General Journal Entry program is used for entering transactions not entered from other subsystems (i.e. Accounts Payable, Loans, etc.) For example, journal entries can be used to adjust account balances, or to perform fund transfers. To perform General Journal Entry:

• From the DDI Connect main menu, double-click FundWriter
• Double-click General Journal Entry. You will see a screen similar to this one:

You can choose to create a new batch or add journals to an existing batch.

Create New Batch

To add a new batch, click the New button on the toolbar. You will see this screen:

The following fields are available:

Field	Description
Fiscal Year	Enter the fiscal year to which these journal entries should apply
Description	Enter a description of the batch
Control count	This optional field allows you to enter the number of journals that should be present in this batch
Control total	This optional field allows you to enter the total dollar amount that should make up this batch

Note at the top of the screen that a batch number has automatically been assigned to the batch. Review the information you have entered. If it is correct, click OK to create the batch. You will now see this screen:

You are now ready to begin adding Journals.

Adding to an Existing Batch

To add to an existing journal batch, simply double-click the batch you wish to enter, or click once to highlight and then click the Open button on the toolbar:

Entering Journals

Once you have either created a new batch or opened an existing batch, you can add a new journal. From this screen:

Click the New button on the toolbar. You will see this menu:

File:Journal Entry 5.png

Create a New Document

Select Create a New Document from the menu. You will see this screen:

Leave the field blank to select the next available document number, or type the number in as desired. Click OK to proceed. You will now see this screen:

As you can see, there are three tabs on this screen: Document Setup, Line Items and Memos.

Document Setup

Field	Description
Memo	If you wish to add a brief memo to the journal, you can do so here
G/L tran date	This date will default to the business date. If you wish to change it, you can type the date in mm/dd/yyyy format or click the calendar icon to select the date
Amount	Enter the total amount of the journal
Reverse this document at a later date	Document reversal might be used for temporarily estimating amounts, for example. At a scheduled later time the estimate will be automatically removed. To reverse this document at a later date, check the box. This will enable the Reverse on field. Type the reversal date in a mm/dd/yyyy format or click the calendar icon to select the date
Line Items	You can click the Line Items button or the tab at the top of the screen to proceed to the line items screen