Difference between revisions of "Cash Receipts Setup"

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=='''Overview of CR01SET'''==
 
=='''Overview of CR01SET'''==
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The Cash Receipt System Setup screen allows you to configure system settings for your cash receipting program. Changes to this screen should only be made if requested by DDI staff.
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If you are a CEF client, you will access this screen by:
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* From the DDI Connect main menu, double-click Financial Services
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* Double-click Data Processing
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* Double-click Financial Services Administration
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* Double-click Cash Receipts Setup
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If you are NOT a CEF client (meaning, you do not use the Investment/Loan system), you will access this screen by:
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* From the DDI Connect main menu, double-click Daily Cash Processing
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* Double-click Setup
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* Double-click Cash Receipts Setup
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Whichever way you access the screen, when you double-click Cash Receipts Setup, you will see this screen:
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[[File:CR Setup 1.png]]
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As you can see, there are 4 tabs on the screen. To make changes, click the Edit button. The fields will enable for modification.
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=='''Stage 1 tab'''==
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[[File:CR Setup 2.png]]
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The following fields are available on this screen:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Disable mailroom/cashier batches''' || If you select this option, any user can process any batch within cash processing
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|-
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| '''Mailroom batches only''' || If this option is selected, users cannot process batches they create
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|-
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| '''Cashier batches only''' || This options requires that users process batches that they create
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|-
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| '''Mailroom and cashier batches''' || Allows for both mailroom and cashier batches
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|-
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| '''Enable use of NCR 7731 Check Scanners''' || If your organization utilizes the NCR check scanners, select this option
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|-
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| '''Automatically assign fiscal years to batches''' || If this option is selected, the system will automatically assign a fiscal year to batches, based on their date
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|-
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| '''Batches must be deposited in Stage 1 Cash Receipting''' || If this option is selected, the system will require that all batches be processed via Stage 1 Cash Processing
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|-
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| '''Batches must be reviewed prior to processing''' || If this option is selected, all batches will [[Review Check Batches|have to be reviewed]] prior to being processed in Stage 2
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|-
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| '''Default currency code''' || If you wish to automatically assign a currency code to batches, you can type the [[Currency Codes|currency code]] here
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|-
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| '''Enable batch process date field''' || If you wish to enable the batch process date field, select this option. If selected, the Process date label field will enable
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|}
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At the bottom of the screen, you will see two additional fields: Gain or loss on the sale of securities, and Asset account for receipt of unsold securities. If your organization sells securities, you will want to click in the G/L account column for these two fields, and assign a G/L account number for these two items. You can type the GL account number, or click the ... icon to select from a list of [[Chart of Accounts Setup|active GL accounts]] in the system.
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=='''Work groups tab'''==
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When you click the Work groups tab, you will see this screen:
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[[File:CR Setup 3.png]]
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The following fields are available:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Method of assigning work numbers''' || Select the method you wish to use for assigning work numbers
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|-
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| '''Work groups contain only item by default''' || If you wish for work groups to only default to include item, select this option
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|-
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| '''Starting work number''' || Enter the starting work number
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|-
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| '''Default # of work numbers per batch''' || Enter the default # of work numbers per batch. This can be manually overridden
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|}
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=='''Credit memos tab'''==
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When you click the Credit memos tab, you will see this screen:
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[[File:CR Setup 4.png]]
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The following fields are available on this screen:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Place credit memos on hold when first created''' || If this option is selected, credit memos are automatically placed on hold until they are reviewed
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|-
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| '''Credit memos must be approved''' || If this option is selected, credit memos must be approved before they can be processed. Selecting this option will enable the Top approval level field. Enter a security level of 1-9. The number you select here will allow users with a [[Security Function Maintenance|security level]] for Credit memos that is equal or higher than the number entered to approve credit memos
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|-
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| '''G/L Account for credit account''' || Click the G/L account column and enter the GL account to be associated to credit postings for credit memos. You can type the GL number or click the ... button to select from a list of [[Chart of Accounts Setup|active GL accounts]] in the system
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|}
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=='''Remote capture tab'''==
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When you click the Remote capture tab, you will see this screen:
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[[File:CR Setup 5.png]]
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This tab will only need to be configured if your organization utilizes remote capture, and the settings here should be configured based on input from a DDI staff member.
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The following fields are available on this screen:
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{| class="wikitable"
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|-
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! '''Field''' !! '''Description'''
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|-
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| '''Remote capture method''' || Click the drop down arrow to select the remote capture method utilized by your organization
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|-
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| '''Pending file location''' || Enter the network path or click the folder icon to select the location where pending remote capture files are stored
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|-
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| '''Completed file location''' || Enter the network path or click the folder icon to select the location where completed remote capture files will be stored
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|}
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When you have finished making your selections, click Save to retain your changes.
  
  
 
[[Category: Cash Processing IL]]
 
[[Category: Cash Processing IL]]
 
[[Category:Cash Processing FR]]
 
[[Category:Cash Processing FR]]

Latest revision as of 12:18, 22 October 2012

Overview of CR01SET

The Cash Receipt System Setup screen allows you to configure system settings for your cash receipting program. Changes to this screen should only be made if requested by DDI staff.


If you are a CEF client, you will access this screen by:

  • From the DDI Connect main menu, double-click Financial Services
  • Double-click Data Processing
  • Double-click Financial Services Administration
  • Double-click Cash Receipts Setup


If you are NOT a CEF client (meaning, you do not use the Investment/Loan system), you will access this screen by:


  • From the DDI Connect main menu, double-click Daily Cash Processing
  • Double-click Setup
  • Double-click Cash Receipts Setup


Whichever way you access the screen, when you double-click Cash Receipts Setup, you will see this screen:


CR Setup 1.png


As you can see, there are 4 tabs on the screen. To make changes, click the Edit button. The fields will enable for modification.


Stage 1 tab

CR Setup 2.png


The following fields are available on this screen:


Field Description
Disable mailroom/cashier batches If you select this option, any user can process any batch within cash processing
Mailroom batches only If this option is selected, users cannot process batches they create
Cashier batches only This options requires that users process batches that they create
Mailroom and cashier batches Allows for both mailroom and cashier batches
Enable use of NCR 7731 Check Scanners If your organization utilizes the NCR check scanners, select this option
Automatically assign fiscal years to batches If this option is selected, the system will automatically assign a fiscal year to batches, based on their date
Batches must be deposited in Stage 1 Cash Receipting If this option is selected, the system will require that all batches be processed via Stage 1 Cash Processing
Batches must be reviewed prior to processing If this option is selected, all batches will have to be reviewed prior to being processed in Stage 2
Default currency code If you wish to automatically assign a currency code to batches, you can type the currency code here
Enable batch process date field If you wish to enable the batch process date field, select this option. If selected, the Process date label field will enable


At the bottom of the screen, you will see two additional fields: Gain or loss on the sale of securities, and Asset account for receipt of unsold securities. If your organization sells securities, you will want to click in the G/L account column for these two fields, and assign a G/L account number for these two items. You can type the GL account number, or click the ... icon to select from a list of active GL accounts in the system.


Work groups tab

When you click the Work groups tab, you will see this screen:


CR Setup 3.png


The following fields are available:


Field Description
Method of assigning work numbers Select the method you wish to use for assigning work numbers
Work groups contain only item by default If you wish for work groups to only default to include item, select this option
Starting work number Enter the starting work number
Default # of work numbers per batch Enter the default # of work numbers per batch. This can be manually overridden


Credit memos tab

When you click the Credit memos tab, you will see this screen:


CR Setup 4.png


The following fields are available on this screen:


Field Description
Place credit memos on hold when first created If this option is selected, credit memos are automatically placed on hold until they are reviewed
Credit memos must be approved If this option is selected, credit memos must be approved before they can be processed. Selecting this option will enable the Top approval level field. Enter a security level of 1-9. The number you select here will allow users with a security level for Credit memos that is equal or higher than the number entered to approve credit memos
G/L Account for credit account Click the G/L account column and enter the GL account to be associated to credit postings for credit memos. You can type the GL number or click the ... button to select from a list of active GL accounts in the system


Remote capture tab

When you click the Remote capture tab, you will see this screen:


CR Setup 5.png


This tab will only need to be configured if your organization utilizes remote capture, and the settings here should be configured based on input from a DDI staff member.


The following fields are available on this screen:


Field Description
Remote capture method Click the drop down arrow to select the remote capture method utilized by your organization
Pending file location Enter the network path or click the folder icon to select the location where pending remote capture files are stored
Completed file location Enter the network path or click the folder icon to select the location where completed remote capture files will be stored


When you have finished making your selections, click Save to retain your changes.

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